Administrative Coordinator (AI-Focused) – Executive Search

Administrative Coordinator (AI-Focused) – Executive Search

📍 Barsha, Dubai (Office-based)

Future Talent Arabia is hiring an organised, proactive Administrative Coordinator to support our executive search work in Dubai. This is a hands-on role for someone who’s excellent at keeping things moving; calendars, candidate coordination, documentation while also using AI tools sensibly to speed up workflows and improve quality.

What you’ll do

• Coordinate interviews and meetings (often across time zones) and keep diaries running smoothly
• Support the search process: candidate packs, shortlists, interview agendas, offers and onboarding documents
• Maintain accurate records in our CRM/ATS and keep pipelines up to date
• Draft polished emails and updates for clients and candidates
• Use AI tools to streamline admin (summaries, templates, formatting, workflow improvements) while protecting confidentiality

What we’re looking for

• 3+ years in admin/coordinator roles (recruitment, professional services, or similar is a plus)
• Strong communication skills and confidence working with senior stakeholders
• Very high attention to detail and great follow-through
• Comfortable using AI tools in daily work (without relying on them)
• Discreet and professional with sensitive information

Why join

You’ll work closely with a busy search team, gain exposure to future-focused industries and help improve how we operate day to day.

Apply

Send your CV and a brief note on the AI tools you use and one workflow you’ve improved.