Administrative Coordinator – Engineering Support

Position Summary

We are looking for a detail-oriented and proactive Administrative Coordinator to provide essential support to our engineering teams. The ideal candidate will have a background in administrative support within an engineering or technical environment and will play a key role in managing documentation, invoicing, and contract-related processes.

This position requires strong organizational and communication skills, the ability to manage multiple priorities, and the professionalism to collaborate effectively with vendors, clients, and internal departments.

Key Responsibilities

• Provide administrative support to engineering teams.
• Prepare, process, and maintain technical, financial, and contractual documentation.
• Track and process invoices, purchase orders, and payments.
• Assist with contract preparation, compliance review, and deliverables tracking.
• Maintain accurate records of vendor agreements, change orders, and project budgets.
• Coordinate with vendors, clients, and internal teams regarding contract and project-related matters.

Educational Requirements

• Bachelor’s degree in one of the following fields (required):
• Business Administration
• Engineering
• Accounting

Experience Requirements

• 2–5 years of administrative support experience, ideally in an engineering or technical environment.
• Experience with invoicing, billing, and contract administration.
• Familiarity with engineering terminology and project workflows (highly valued).

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with document management systems (e.g., SharePoint).
• Ability to:
• Prepare and track invoices and purchase orders.
• Assist in contract preparation, review, and compliance tracking.
• Maintain detailed project and vendor documentation.

Soft Skills

• Excellent written and verbal communication.
• Strong organizational and time management abilities.
• High attention to detail with strong critical thinking.
• Ability to multitask, adapt to changing priorities, and work independently.
• Professional demeanor with effective team collaboration skills.

We Offer

• Competitive salary based on experience and qualifications.
• Health insurance coverage.
• 401(k) retirement plan.
• Opportunities for career growth and professional development.
• A supportive and collaborative work environment.

Job Type: Full-time

Pay: From $14.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person