Administrative Coordinator & Procurement Specialist

Company Overview

Neighbor Interiors is an award-winning full-service interior design firm based in Southlake, Texas helping business owners, professionals, executives, and athletes design their signature home for their family. We’re known for our warm, friendly approach to design, making our clients’ cares and concerns our own to deliver a seamless, high-touch experience that feels effortlessly functional and timeless.

Our core purpose is to serve our neighbors passionately by designing memorable moments that enrich people’s lives. Each member of our team is highly dedicated to our purpose, and together we strive to embody our core values, which guide our work and relationships:

• Servant Heart
• Passionate
• Thoughtfulness
• Growth Mindset
• Well-being

Role Summary

Neighbor Interiors is seeking an Administrative Coordinator & Procurement Specialist to help bring laid-back luxury design to residential and commercial projects with detailed and skillful proficiency. As an Administrative Coordinator & Procurement Specialist, you’ll be a key support to both our clients and our design team, ensuring our projects run smoothly from first contact to final install.

What You’ll Do

• Manage inbound leads and client inquiries, ensuring a welcoming, professional, and seamless first impression.
• Assist in preparing and sending design proposals, contracts, and project documentation.
• Coordinate client meetings, track project milestones, and maintain up-to-date client communication.
• Support the design team with day-to-day administrative tasks, scheduling, and document organization.
• Manage the full procurement process for furnishings, fixtures, and materials selected by the design team.
• Generate purchase orders and track order progress using Studio Designer (experience preferred).
• Communicate with vendors, showrooms, and our receiving warehouse to confirm details, lead times, and delivery schedules.
• Track damages, returns, and replacements to ensure client satisfaction and on-time project completion.
• Maintain organized digital and physical records for all orders and project files.
• Assist in coordinating deliveries and installations with the design and operations team.

Qualifications and Requirements

Experience: 2+ years in a similar role within the interior design, architecture, or home furnishings industry preferred.

Software: Proficient in Excel and PowerPoint. Familiarity with Studio Designer preferred. Possess ability to learn and use project management software.

Skills: Must have a passion for pursuing excellence, and an impeccable attention to detail, organization, and follow-through. You’re the person who always catches what others miss.

Communication: Warm, professional, and clear written and verbal communication.

Team Fit: You thrive in a collaborative, design-focused environment where everyone contributes to creating something beautiful.

Work Ethic: Dependable, proactive, and able to juggle multiple projects with grace.

Benefits

• 2 weeks paid time off
• Generous holiday schedule (example: Friday after Thanksgiving)
• Retirement plan after 1 year of full-time employment

What It’s Like Working at Neighbor

At Neighbor Interiors, design is deeply personal, and so is our team culture. We believe in collaboration, creative excellence, and showing up to serve others. We celebrate wins, solve problems together, and take pride in creating spaces and experiences that feel like home.

To Apply

Please send your resume, cover letter, and (if applicable) any portfolio or relevant experience examples to jointheteam@neighborinteriors.com. In your cover letter, tell us what draws you to Neighbor Interiors and what excites you most about this role.

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• Paid time off
• Retirement plan

Education:

• Associate (Preferred)

Ability to Commute:

• Southlake, TX 76092 (Required)

Work Location: In person