Administrative Coordinator/Inside Sales

Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator with government contract experience and multi-national sales knowledge as a must to join our team! Understanding of this vital role, you will be the backbone of our operations, ensuring smooth daily functions and providing exceptional support across the team. Your proactive approach, combined with excellent communication skills and a keen eye for detail, will help foster an efficient flow of our business. If you thrive in anticipating the needs of management and are forward thinking, then this position is for you. This paid position offers a chance to grow your skills in sales support and business logistics while making a meaningful impact. The position can evolve into greater responsibilities with upward mobility.

Duties

• Manage day to day quotes, orders, shipping and general administrative tasks.
• Interface with your international counterparts to tie sales information together.
• Maintain organized filing systems, including digital files using Salesforce, Lotus Notes and Microsoft Office tools
• Perform data entry tasks with precision, ensuring accuracy in records, reports, and correspondence
• Support calendar management by scheduling appointments, meetings, and coordinating events seamlessly
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide exceptional customer support via phone, email and addressing inquiries

Requirements

• International business understanding and government contract experience
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) CRM systems
• Excellent multi-tasking abilities with effective time management skills
• Strong verbal and written communication skills
• Demonstrated ability to handle multi-line phone systems and maintain professional phone etiquette
• Personal assistant experience or experience managing calendars enhances your candidacy
• Hybrid home based role with on-site office hours once the office is established

Join us as an Administrative Coordinator to bring your organizational talents to life! Your dedication will help create a productive environment where everyone can thrive. We value proactive problem-solvers who are eager to contribute their skills in a fast growing company.This role offers an exciting opportunity to develop your career while supporting our team’s success!

Job Types: Full-time, Part-time

Pay: $48,284.25 - $90,000.00 per year

Benefits:

• Paid time off

Work Location: Hybrid remote in Ocean Grove, NJ 07756