Administrative | Document Control (Construction Background)

*Job Title:* Administrative | Document Control (Construction Background)

*Location:* Doha, Qatar

*Company:* BIM Design WLL

*Employment Type:* Full-time

*About the Role:*

We are looking for a detail-oriented and organized Administrative | Document Control professional to join our team in Qatar. The ideal candidate will have a solid background in construction or engineering environments and will be responsible for maintaining accurate project documentation, supporting administrative operations, and ensuring smooth coordination between departments.

*Key Responsibilities:*

• Manage and control all project-related documents in accordance with company procedures and project requirements.
• Ensure all drawings, correspondence and technical documents are properly filed, updated, and distributed.
• Maintain an organized filing system (electronic and hard copies) for all project documents.
• Track document submissions, approvals and revisions to ensure version control and prepare transmittals, submittals, templates and official letters.
• Support project managers, engineers, and BIM teams with document preparation and administrative needs.
• Handle internal and external communication related to documentation and project coordination.
• Assist in preparing reports, presentations and project-related records.
• Perform general administrative tasks such as scheduling, meeting coordination and record maintenance.
• Work collaboratively with Managing Directors, Managers and colleagues across departments.
• Ability to multitask and manage multiple priorities efficiently in a fast-paced environment.
• Perform secretarial duties, including correspondence management, meeting preparation, travel coordination and purchasing of office supplies or other requirements.
• Report closely to the Managing Directors and provide comprehensive administrative support as needed.
• Provide HR support, including candidate sourcing, staffing coordination, and secondment arrangements.
• Maintain staff records such as leave tracking and attendance monitoring.
• Prepare official letters and documentation in line with company HR procedures and policies.
• Assist in basic accounting tasks such as compiling end-of-month expense and financial reports.
• Provide marketing support, including preparing prequalification documents and company profiles as required by the marketing department.

*Qualifications and Experience:*

• Bachelor’s degree or diploma in Business Administration, Engineering, or a related field.
• Minimum 3–5 years of experience in administration or document control, preferably in the construction or engineering sector.
• Proficient in MS Office (Word, Excel, PowerPoint) and document control systems (e.g., Aconex, SharePoint, or similar).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet deadlines in a fast-paced project environment.

*Requirements:*

• Valid QID (transferable) is mandatory.
• Available to join immediately or within short notice.
• Preferred Pinoy

• Prior experience with a construction or design consultancy is an advantage.

*What We Offer:*

• Competitive salary and benefits package.
• Opportunity to work with a professional and growing BIM and construction team.
• Career development and growth opportunities.

*How to Apply:*

Interested candidates may submit their updated CV to hr@bimdesignllc.com with the subject line:
“Application – Administrative | Document Control (Qatar)”

Only shortlisted applicants will be contacted for an interview.

Job Types: Full-time, Contract
Contract length: 24 months

Application Question(s):

• What is your expected salary?
• Will you be able to join immediately if selected?
• QID is valid and transferable?
• How many years of experience do you have in Admin (Construction )