Administrative & Facilities Coordinator

About the Role

Do you thrive in a role where you’re the glue that holds everything together? Clover Sonoma is looking for a hands-on, highly organized Administrative & Facilities Coordinator to join our Lakeville Processing Plant team. This position is essential to keeping our operations running smoothly, our facilities safe and welcoming, and our employees supported every step of the way.

Reporting to the Office Manager, you’ll also collaborate daily with the Sr. Director of Operations and Plant HRBP—giving you exposure to leadership and the opportunity to make a visible, lasting impact.

Salary Range: $25.00 - $32.00 per hour DOE

A Day in the Life

• Be the face of the plant—greet visitors, vendors, and employees with professionalism and warmth while managing reception, visitor check-in, and deliveries.
• Keep leaders moving—provide administrative support for plant leadership and team members, including scheduling appointments and coordinating travel for VPs, Directors, and Managers.
• Own the numbers—process invoices, purchase orders, and expense tracking for plant services. Collect, match, and code invoices across operations departments.
• Support facilities excellence—support the Office Manager with coordination of vendor services, oversee facilities repairs, and schedule preventive maintenance to keep operations running smoothly.
• Be a safety compliance champion—support the HR Business Partner on Cal/OSHA documentation, safety logs, and EHS committee support to help ensure a safe, compliant workplace.
• Fuel culture and connection—support the Office Manager helping organize plant events, leadership meetings, and culture-building activities that bring employees together.
• Support onboarding—assist plant HR Business Partner with new hire onboarding tasks, including ordering uniforms for plant personnel and maintaining locker assignments.
• Streamline logistics—schedule 3rd-party pickups, coordinate with the Ops team on logistics, and manage light inbound/outbound shipping and receiving with UPS/FedEx.
• Track and review expenses—use Excel to monitor plant expenses weekly with the leadership team, ensuring the department stays on budget.
• Maintain records and systems—coordinate plant records, enter daily producer tags from bulk milk deliveries (as needed), and keep all files organized and accessible.
• Handle the details—perform general clerical duties such as photocopying, mail distribution, filing, and keeping the office free of clutter.

• Jump in where needed—prepare materials for events, support leadership with special projects, and take on additional responsibilities to ensure the plant’s success.

• 2–4 years of administrative, facilities, or operations coordination experience.

• High School diploma required; Associate’s or Bachelor’s degree preferred (or 3+ years of relevant experience).
• Experience in manufacturing, food & beverage, or CPG industries preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Knowledge of EHS and compliance standards; Cal/OSHA experience is a plus.
• Proficiency in Microsoft Office and/or Google Workspace; ERP or invoice processing systems a plus.
• Excellent written and verbal communication skills.

• A valid CA Driver’s License and insurability under Clover’s commercial insurance policy.

What You Bring to the Team

• A Strong bias for action - drive to get things done with a warrior spirit and a smile

• Strong attention to detail
• A friendly, approachable, and solutions-oriented mindset
• Judgement, maturity and proven problem solving skills
• An upbeat attitude and a sense of humor - we are a fun group!

• Bilingual (English/Spanish) a plus

About Clover Sonoma

Based in Petaluma, California, in the heart of beautiful Sonoma County, Clover Sonoma offers high quality dairy sourced from its network of local family farms. A pioneer in sustainable dairy farming Clover has the largest organic acreage of regeneratively farmed land in the state and is committed to reducing its carbon footprint by lowering on-farm methane emissions, regenerative farming practices focused on soil health and packaging innovation. The first dairy in the US to become American Humane certified across all of its farms, Clover has delivered on its promise of producing the highest-quality dairy products — including milk, cheese, butter, and more — for more than a century. As a Certified B Corporation® Clover gives back 5% of net profits to help make nutritious food more accessible and uses its business as a power for good across its support for people, farms, animals, community and planet. For more information, please visit www.cloversonoma.com and join the conversation on Facebook, Instagram, LinkedIn, TikTok, and YouTube.

Please direct all job-related inquiries to recruiting@cloversonoma.com, as we cannot accommodate phone inquiries. We are not working with outside agencies or recruiters at this time.

Clover Sonoma is proud to be an Equal Opportunity Employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state or local laws. All applicants will be considered for employment without regard to these factors.