Administrative & Finance Assistant

Job Title: Administrative & Finance Assistant

Location: 12 East Worcester St, Worcester, MA
Company: Omni Services, Inc.

Launch Your Career with Omni Services

At Omni Services, Inc., a fast-growing industrial distributor headquartered in Worcester, MA, we’re looking for an organized, energetic team player to join us as an Administrative & Finance Assistant. This role offers valuable exposure to business operations, finance, and systems management—plus hands-on learning and direct collaboration with company leadership.

What You’ll Do

As our Administrative & Finance Assistant, you’ll be the backbone of our headquarters—keeping operations running smoothly, supporting executive leadership, and coordinating cross-functional tasks across departments. You will also be responsible for some entry-level Accounting tasks, and you will be the go-to person for new user onboarding for some of our key systems, including Concur and Capital One.

Key Responsibilities:

Expense Management

• Review and process expense reports through Concur
• Ensure compliance with company policy and provide user support

Concur & Capital One

• Serve as Concur Administrator: onboard and train new users, manage permissions, and provide first-line support
• Act as Capital One credit card program administrator: set up new users, manage cardholder activity, and troubleshoot as needed

Accounts Payable Support

• Post AP expenses into our accounting system
• Assist with weekly check runs

Training & Recognition Programs

• Track employee training schedules and maintain accurate records
• Manage the employee service awards program, ensuring timely and personalized recognition

Travel & Event Planning

• Coordinate travel for staff (flights, hotels, transportation) within policy and budget
• Plan and execute semi-annual company events (typically held in June and December), including venue selection, catering, communications, and logistics
• Support other team-building and leadership events as needed

Office Operations

• Maintain inventory and place orders for HQ and select branch locations
• Manage registration and compliance for company-owned vehicles

Executive & Project Support

• Provide administrative support to the leadership and HR teams
• Take initiative on projects that enhance efficiency and improve processes

What You Bring

• A bachelor’s degree (all majors welcome!)
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Strong attention to detail and time management
• Excellent written and verbal communication skills
• A proactive mindset and eagerness to learn
• Experience with Concur, AP systems, or corporate events is a plus—but not required

Why Join Omni Services?

• Competitive salary + performance bonus potential
• 401(k) with company match
• Health, dental, and life insurance
• Paid holidays + generous PTO
• Real opportunities for learning, growth, and mentorship
• A collaborative, supportive team that values your curiosity and contributions

Your Future Starts Here.

Omni Services, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all.

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Accounting: 1 year (Preferred)

Ability to Commute:

• Worcester, MA 01604 (Required)

Work Location: In person