Administrative & HR Coordinator

Cascade Fire Equipment is seeking a dependable, organized, and detail-oriented Office Coordinator / HR & Payroll Assistant to support our Office Manager and help keep our day-to-day office operations running smoothly.

This is an on-site role that will serve as the main in-office point of contact as our longtime Office Manager transitions into a reduced remote role. The person in this position will assist with daily administrative tasks, support HR and payroll processes, and help coordinate workflow with remote team members who handle accounts payable and accounts receivable.

We are looking for someone who is proactive, professional, comfortable wearing multiple hats, and able to handle confidential information with care.

Responsibilities

• Support the day-to-day operations of the office
• Serve as the in-office point person for staff, visitors, mail, phones, supplies, and general office needs
• Assist the Office Manager with administrative tasks, follow-up items, scheduling, and priority tracking
• Help support payroll by gathering time and attendance information, maintaining employee records, and coordinating with payroll systems or providers
• Assist with HR administration, including onboarding paperwork, personnel files, benefits paperwork, PTO tracking, and general employee documentation
• Coordinate communication and workflow with remote AP and AR team members
• Prepare letters, reports, spreadsheets, and internal communications
• Maintain organized files, records, and office procedures
• Handle sensitive employee and company information with a high level of confidentiality

Qualifications

• 3+ years of administrative, office coordination, office management support, or similar experience
• Experience supporting payroll and HR administration strongly preferred
• Strong organizational skills and attention to detail
• Excellent communication and follow-through
• Proficiency with Microsoft Office and/or Google Workspace
• Experience with payroll or HR systems such as ADP, Paychex, QuickBooks Payroll, or similar is a plus
• Ability to work independently, stay organized, and manage multiple priorities
• Professional, dependable, and solution-oriented

What We Offer

• Competitive hourly pay based on experience
• Stable, long-term opportunity
• Supportive team environment
• PTO / paid holidays / benefits

How to Apply
Please submit your resume along with a brief note describing your administrative, payroll, and/or HR support experience.

Pay: From $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person