Administrative & HR Coordinator

The Employee shall serve as an Administrative Assistant, providing cross-functional support to the CEO and the broader organization. In addition to managing administrative and executive tasks, the Employee will assist in human resources, accounts coordination, office administration, and interdepartmental support. This role requires strong organizational ability, multitasking across functions, and a solutions-oriented mindset.

Key Responsibilities:
 

Executive & Administrative Support

• Coordinate schedules, appointments, and calendars for the CEO and senior leadership

• Prepare documentation, correspondence, memoranda, and reports

• Manage travel arrangements including flights, accommodation, and ground logistics

• Assist in gathering background materials and preparing presentations, meeting decks, and reports

Accounts & Finance Support

• Assist in basic bookkeeping and expense tracking

• Prepare and monitor expense reports; reconcile credit card statements

• Liaise with the accounts team on invoices, petty cash, and payment requisitions

• Maintain documentation for audits, finance reviews, and internal reconciliations

HR & People Operations

• Support recruitment coordination, including interview scheduling and candidate communication

• Maintain and update employee records and HR documentation

• Assist with onboarding, offboarding, and internal communication protocols

• Help monitor attendance records, leave tracking, and basic HR compliance requirements

Office & Records Management

• Maintain contact lists, visitor logs, and filing systems

• Supervise office maintenance, service contracts, and inventory of office supplies

• Serve as liaison with vendors, service providers, and facilities staff

Meeting & Communication Coordination

• Prepare meeting agendas and take minutes of internal or client meetings

• Communicate decisions and ensure follow-up on action items

• Draft formal letters, emails, applications, and official correspondence

Team & Departmental Support

• Provide general support across departments (admin, operations, HR, finance, logistics)

• Help coordinate activities between local and overseas teams

• Act as the point of contact for interdepartmental tasks as assigned by the CEO

Other Duties

• Adapt to changing needs of the business; handle additional assignments as required

• Uphold discretion, confidentiality, and professionalism at all times

Qualifications

• Bachelor’s degree in Business Administration, Commerce, HR, or a related field (optional)

• 2–4 years of experience in administrative or executive support roles, ideally with exposure to HR or accounts functions

• Strong written and verbal communication skills in English; Arabic and/or Hindi is a plus

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to handle sensitive information with discretion

• Strong multitasking, problem-solving, and organizational skills