Administrative Law Enforcement Specialist III - Sheriff's Office - Flagstaff (0526)

Nature of Work

The Sheriff’s Office is committed to providing responsive and effective Service to the Community. Our employees are the most valuable resource contributing to meeting our mission. We value professional development, work-life balance, in a family type work culture. We are committed to providing exemplary service to our public and improving the quality of life in our community. In this civilian position in Flagstaff, you will join our Administrative Team, as part of the Support Services Division of our agency. This diverse team is made up of 5 Law Enforcement Specialist III’s that report to an Administrative Supervisor. Team members collaborate to achieve shared goals. In this role, you have the opportunity to bring your skills in communication, organization, and accuracy to accomplish the many wide-ranging duties of the team. You will receive on the job training, development and the opportunity to work flexible schedules.

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Please Note

For questions regarding this posting please contact the Sheriff's Office at 928-226-5069.

Typical Duties

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation , distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money
  
  

Essential functions of this position include but not limited to: sitting; working with and around others; dealing with interruptions, repetitive motion (hand/wrist/ elbow/ shoulder) for computer work, filing telephones etc.; Vision Acuity (Near) computer work; hearing for communicating with others with phone calls, meetings; speech for telephone and ordinary conversation/ communication; touch for typing, filing, writing and phones.

Minimum Qualifications

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Additional Requirements

Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.

The ideal candidate has Administrative and Customer Service Experience, is an excellent team player, eager to learn and

has previous Law Enforcement, Detention, and/or Court experience.

Preferred Qualifications: Admin Experience; Customer Service experience; Data Entry and record management experience; works well on a team; Transcribes from dictation. Great communication skills.

This position is non-exempt from overtime.

This position is safety sensitive.

Knowledge, Skills And Abilities

• Considerable knowledge of:
• Specialized terminology, procedures, and forms
• Records management
• Business English, spelling and arithmetic, punctuation and grammar
• Modern office practices, procedures, and equipment
• Rules and procedures of assigned department, including state and federal law
  
  

• Working knowledge of:
• Principles and practices of administration
  
  

• Skill in:
• Use of computer applications, including Microsoft Word, Excel, and/or database
• Use of modern office equipment
  
  

• Ability to:
• Make sound decisions independently and in accordance with regulations, policies and procedures
• Perform complex administrative functions with speed and accuracy
• Meet deadlines and maintain workflow
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing
  

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass
  
  

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability
  
  

01

Please describe your data entry experience in detail.

02

Please provide specific examples of your involvement with records management.

03

Please describe your experience dealing with difficult customers in detail.

04

Please describe your experience in transcribing dictation.

05

Sheriff's Office: As part of the application process, you are required to submit a completed background packet to the Sheriff's Office prior to the close date of this position. The following link will allow you to access the 12-page Civilian background questionnaire. If you need assistance or have any questions regarding the download, please call Human Resources at (928) 679-7100. Please copy and paste the following link to your web browser to download the background packet. https://www.coconino.az.gov/DocumentCenter/View/66833/CIVILIAN-Background-Word-Fillable-UPDATED I understand that a background check is required as part of this application process.

• Yes
• No
  
  

Required Question