Administrative Legal Assistant

<Job Summary>
We are seeking a highly organized and detail-oriented Administrative Legal Assistant to join the Brown County State's Attorney's Office. In this vital role, you will provide comprehensive administrative and legal support in criminal prosecution and local government law, ensuring smooth operations and efficient case management. Your proactive approach and strong organizational skills will help facilitate legal processes, assist with document preparation, and support the State's Attorney in delivering exceptional public service. This position offers an exciting opportunity to develop your legal administrative expertise within a collaborative and fast-paced environment. Salary is based on qualifications of the successful candidate.

<Responsibilities>

• Manage and maintain legal case files using Spartan, a document management system, ensuring accuracy, confidentiality, and easy retrieval of information.
• Assist State's Attorney with legal research using Westlaw and other research tools to support case development across various criminal law scenarios.
• Prepare and review legal documents such as informations, bills of indictment, pleadings, discovery requests, affidavits, and correspondence with meticulous attention to detail.
• Conduct thorough document review and proofreading to ensure clarity, accuracy, and compliance with legal standards.
• Support the drafting of legal writing projects including memos, briefs, and summaries; assist in transcription tasks as needed.
• Coordinate scheduling for client meetings, court appearances, depositions, and interviews; manage calendars efficiently.
• Facilitate communication by answering phones with professional etiquette and directing inquiries appropriately.
• Perform data entry and filing tasks accurately while maintaining organized electronic files in compliance with office policies.
• Assist in preparing for hearings or trials by organizing exhibits and supporting materials.
• Support State's Attorney with project management tasks related to ongoing cases or legal initiatives.
• Conduct legal research on specific topics or regulations pertinent to current cases or practice areas.
• Maintain confidentiality of sensitive information at all times while adhering to ethical standards.

<Required Skills>

• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong writing skills for drafting memos, correspondence, contracts, and other legal documents clearly and professionally.
• Excellent communication skills coupled with professional phone etiquette to interact confidently with victims, witnesses, and members of the public.
• Familiarity with Microsoft 365, formerly known as Microsoft Office Suite, and ability to utilize a computer in an office setting.
• Must consent to a criminal background check if a second interview is given. Certain criminal history items will disqualify a candidate.
• Adherence to the strictest forms of confidentiality in all matters handled by the State's Attorney's office.
• Must currently have or be able to acquire a Notary Public Commission with the State of Illinois.
• Ability to work a flexible schedule occasionally requiring after-hours or weekend work.
• High school diploma or equivalent.

<Preferred Skills>

• Effective interviewing skills to gather relevant information from clients or witnesses when necessary.
• Experience with document review processes for litigation and ability to handle large volumes of data meticulously.
• Prior experience in a law office setting, especially in a prosecutor's office.
• Basic knowledge of Apple products.
• Possess basic bookkeeping skills for maintaining office budget restrictions and ability to handle large volumes of data meticulously.
• Associate degree or higher.

Pay: $38,480.00 - $43,160.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Legal administrative: 3 years (Preferred)

Language:

• English (Required)

Location:

• Mount Sterling, IL 62353 (Preferred)

Ability to Commute:

• Mount Sterling, IL 62353 (Required)

Ability to Relocate:

• Mount Sterling, IL 62353: Relocate before starting work (Preferred)

Work Location: In person