Administrative Manager (Part-Time, Remote – Opportunity for Full-Time Growth)

About Thrive for Life LLC

Thrive for Life LLC is a Hawaii-based company specializing in home accessibility solutions that help seniors and individuals with disabilities live safely and independently at home. Our services include residential lift installations, grab bars, ramps, and managing home modification projects often performed under healthcare partnerships.

We are a mission-driven, multidisciplinary team operating at the intersection of healthcare and construction, — improving quality of life one home at a time.

Position Overview

We are seeking a detail-oriented Administrative Manager with strong operations and project management skills to support our growing company. This is a key role that blends executive support, operations coordination, and CRM oversight with a proven track record in managing administrative functions, supervising staff, and ensuring smooth day-to-day operations.

The ideal candidate is proactive, organized, and capable of managing diverse workflows — from vendor negotiations and travel logistics to healthcare program documentation and CRM reporting. This position reports directly to company leadership and plays a vital role in building systems and structure as the organization scales.

Key Responsibilities

• Supervise two virtual assistants, manage calendars, coordinate meetings, and arrange travel for executives and field staff.
• Oversee lead and project pipelines in Zoho CRM, ensuring accurate tracking, follow-ups, and automation.
• Support project management activities — scheduling, deliverable tracking, and vendor coordination.
• Handle confidential correspondence and company documentation with professionalism and discretion.
• Create and manage SOPs, internal workflows, and reporting templates.
• Assist with billing coordination, budget tracking, and credentialing tasks.
• Communicate with partners across healthcare, construction, and administrative sectors.
• Support recruitment, onboarding, and HR logistics for growing team.
• Identify opportunities to streamline and automate administrative processes.

Qualifications

• 3+ years of experience in administrative management, operations, or executive support.
• Demonstrated project management experience (formal certification a plus).
• Proficiency with Zoho CRM, Google Workspace, and other cloud-based productivity tools.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proven discretion handling sensitive information.
• Healthcare and/or construction industry experience highly preferred.
• Strong analytical mindset with attention to operational detail.

Preferred Skills

• Operations improvement skills, knows how to anticipate operation bottle necks and correctional measures
• Experience creating or maintaining workflow automations.
• Vendor and contractor coordination experience.

Why Join Thrive for Life

• Mission-driven work improving accessibility and safety for Hawaii’s seniors.
• Flexible remote schedule.
• Collaborative and supportive culture.
• Direct access to leadership and opportunity for growth.
• Pathway to a full-time leadership role as the company expands

We invite qualified candidates who are ready to take on this dynamic role to apply. Your expertise will play a crucial part in fostering a productive work environment while contributing to the overall success of our organization.

Job Type: Part-time

Pay: $28.00 - $38.00 per hour

Expected hours: 20 per week

Location:

• Honolulu, HI (Preferred)

Work Location: Remote