Administrative & Marketing Assistant

Empower Kids Therapy is a growing private-pay pediatric occupational therapy practice based in the Winter Garden area. We serve families across Orlando in their natural environments (homes, schools, and daycares) and we're looking for a highly organized administrative and marketing assistant to support our team as we scale.

This is a part-time contract role starting at 10–20 hours per week, with the expectation of growing into a full-time position by fall 2026. Most work is remote and flexible, but we're specifically looking for someone local to the Orlando/Winter Garden area who can meet in person when needed.

What You'll Be Doing

Administrative & Operations

• Manage new patient intake requests and scheduling through SimplePractice (our EMR)
• Prepare intake call materials and coordinate logistics with our clinical team
• Maintain SOPs, internal trackers, and clinician schedules in Google Drive
• Manage client signature forms, billing workflows, and document uploads in SimplePractice
• Submit a weekly task and hours summary

Client Communications

• Send monthly newsletters, seasonal emails, and client reminders via FluentCRM
• Manage quarterly client calendar communications and service tracker updates
• Oversee annual campaigns: birthday outreach, holiday content, spring break scheduling

Website & Marketing

• Publish blog posts to WordPress
• Design graphics and materials in Canva
• Assist with social media coordination
• Record short internal training videos (screen recordings, platform walkthroughs)
• Help build a Google Maps service area visual for our website

What We're Looking For

• Strong organizational skills: you track your own deadlines and follow through without reminders
• Clear written communication: email is our primary work channel and client-facing materials need to be warm and accurate
• Tech comfort: you learn new platforms quickly; experience with Google Workspace, Canva, SimplePractice, or WordPress is a plus
• Attention to detail : the small stuff matters in a healthcare-adjacent environment
• Local to Orlando/Winter Garden: must be available for occasional in-person meetings

Nice to Have

• Healthcare or therapy office admin experience
• HIPAA awareness
• Social media content creation
• Experience with Gusto, Notion, or Calendly

Compensation & Hours

• Pay: $20–$25/hr depending on experience
• Hours: 10–20 hrs/week to start, growing to full-time by fall 2026
• Location: Remote/flexible with occasional in-person in Winter Garden
• Contract: 1099 to start

How to Apply

Email info@empowerkidstherapy.com with the subject line "EKT Admin Assistant Application."

Include a brief intro, a summary of your relevant experience, and any examples of admin or marketing work you're proud of. We review on a rolling basis and will respond to all applicants.

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Winter Garden, FL 34787