Administrative & Marketing Coordinator

West Hive Capital is a real estate investment and development firm focused on acquiring and revitalizing neighborhood shopping centers throughout California and the Southwest.

Our company specializes in identifying underperforming retail properties, redeveloping them, and bringing in strong tenants that serve the surrounding community.

We are looking for a detail-oriented Administrative & Marketing Coordinator who wants to build a career in commercial real estate and play an active role in the operations of a growing investment firm.

This role combines administrative support, marketing coordination, and real estate operations. The ideal candidate is organized, confident communicating with others, and comfortable managing a variety of tasks in a fast-moving environment.

Responsibilities

Administrative & Office Support

• Assist company leadership with administrative and executive assistant tasks
• Coordinate with vendors, consultants, and service providers
• Communicate with tenants and property-related contacts when needed
• Organize documents, files, and internal systems
• Maintain office organization and support day-to-day operations

Marketing & Presentation Materials

• Create marketing materials such as leasing flyers, offering memorandums, and property presentations
• Design graphics and visual materials using Canva or similar software
• Assist in preparing marketing packages for brokers, investors, and tenants
• Support branding and marketing initiatives for the company and its properties

CRM & Data Management

• Enter and manage data in the company CRM system
• Track contacts, investor inquiries, and property information
• Maintain accurate records and assist with internal reporting

General Coordination

• Assist with coordinating meetings, calls, and scheduling
• Help support property marketing efforts and leasing initiatives
• Work with the team to ensure tasks and projects move forward efficiently

Qualifications

• Strong organizational and communication skills
• Confidence speaking on the phone and communicating with vendors and tenants
• Proficiency with Canva or similar design tools
• Comfortable using CRM systems and data entry platforms
• Ability to manage multiple tasks and priorities
• Interest in commercial real estate, development, or investment

Preferred (but not required):

• Active or pursuing a California real estate license
• Prior experience in real estate, marketing, or administrative roles

Compensation

• $25 – $28 per hour, depending on experience
• Bonus opportunities based on performance
• Exposure to real estate acquisitions, development, and investment

Why Join West Hive Capital

This is an opportunity to work closely with a real estate investment firm that is actively acquiring and redeveloping retail properties.

You will gain exposure to:

• Commercial real estate acquisitions
• Property redevelopment projects
• Leasing and marketing strategies
• Real estate investment operations

This role is ideal for someone who wants to learn the real estate business while contributing meaningfully to a growing company.

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person