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Administrative Office Coordinator
Administrative Office Coordinator
Source One Installations
South Salt Lake, UT
Full-Time | $25–$30 per hour
Bilingual (Spanish/English) – Strongly Preferred
Position Summary
Source One Installations is seeking a reliable, detail-oriented Administrative Office Coordinator to support our installation operations. This role serves as the primary administrative contact for approximately 30 field employees and plays a critical role in scheduling, timekeeping, payroll coordination, job costing, punch list coordination, and day-to-day office management.
This position works closely with installers, supervisors, and management to ensure accurate labor tracking, timely reporting, and clear communication across all levels of the organization. This role is ideal for someone who thrives in a fast-paced, operations-focused environment and enjoys being the organizational backbone of a growing team.
Key Responsibilities
Scheduling & Operations Support
- Coordinate and maintain daily and weekly schedules for installation crews
- Serve as the primary administrative point of contact for installers
- Communicate schedule changes, job updates, and field needs clearly and promptly
- Support operations leadership with reporting and administrative follow-up
Timekeeping, Payroll & Job Costing
- Collect, review, and verify employee timecards for accuracy
- Track hours, overtime, job assignments, and attendance
- Assist with job costing by accurately allocating labor hours to projects
- Prepare and submit payroll information in coordination with HR/payroll systems
- Assist with resolving payroll discrepancies and employee timekeeping questions
Punchlist & Reporting Support
- Track and maintain punchlist items for completed and ongoing jobs
- Coordinate documentation and follow-up related to punchlist completion
- Generate routine operational, labor, and job cost reports as requested
Office Management & Administrative Duties
- Maintain accurate employee records, files, and documentation
- Support compliance-related recordkeeping (time, payroll, job tracking)
- Assist with onboarding paperwork and administrative coordination
- Manage general office operations, supplies, and administrative processes
- Answer phones, manage emails, and direct inquiries appropriately
- Maintain a professional, organized, and efficient office environment
- Support leadership with general administrative tasks as needed
Qualifications & Skills
- 2+ years of administrative experience, preferably in construction, trades, or field operations
- Experience with scheduling hourly employees, timekeeping, and payroll support
- Familiarity with job costing and punchlist tracking is strongly preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proven ability to adjust communication style across all levels of the organization, from blue-collar installation crews to management, ensuring clarity, respect, and effective collaboration
- Clear, professional written and verbal communication skills
- Proficiency with basic office software (email, spreadsheets, timekeeping systems)
- Bilingual in Spanish and English strongly preferred
- High level of reliability, discretion, and professionalism
Work Environment & Requirements
- Full-time, in-office position working 7:30 am – 4:00 pm Monday - Friday
- Fast-paced environment supporting field operations
- Frequent interaction with installers, supervisors, and management
- Ability to maintain confidentiality and accuracy in payroll and personnel matters
Compensation & Benefits
- Hourly pay range: $25–$30 per hour, based on experience
- Full-time benefits package available
- Stable, long-term role with growth potential
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