Administrative Office Coordinator

Job Overview
We are seeking a dynamic and highly organized Administrative Office Coordinator to join our team! In this vital role, you will oversee daily office operations, coordinate administrative tasks, and ensure a smooth and efficient work environment. Your proactive approach and excellent communication skills will help foster a productive atmosphere, support team success, and enhance overall office functionality. This position offers an exciting opportunity to lead administrative initiatives, manage schedules, and collaborate across departments to achieve organizational goals.

Duties

• Manage calendar scheduling, appointments, and meeting arrangements for multiple teams or departments
• Coordinate event planning activities, including logistics, vendor management, and onsite setup
• Supervise administrative staff and provide training & development to ensure high performance
• Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processes
• Maintain accurate bookkeeping records, manage budgeting tasks, and perform basic office bookkeeping duties using QuickBooks or similar software
• Manage front desk operations including multi-line phone systems, greeting visitors with professional phone etiquette, and handling general inquiries

Experience

• Proven experience in administrative coordination within a professional setting
• Demonstrated supervisory experience leading teams or administrative staff effectively
• Strong background in event planning, vendor management, and calendar management a plus
• Proficiency in QuickBooks for bookkeeping and payroll processing is highly desirable
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Familiarity within the legal field a plus
• Prior experience with clerical duties such as filing, data entry, and front desk operations is essential

Join us to be part of an energetic team dedicated to creating a well-organized and welcoming office environment! We value proactive leaders who excel in communication and organization while fostering teamwork. This role offers the chance to develop your skills further while making a meaningful impact on our organization’s success.

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person