Administrative Officer

Job Summary:

The Administrative Officer is responsible for providing efficient administrative and clerical support to ensure smooth day-to-day operations of the company. The role involves coordinating between departments, managing documentation, supporting HR and finance functions, and maintaining compliance with company policies and UAE labor regulations.

Key Responsibilities:

• Oversee and coordinate office administrative procedures to ensure efficiency and compliance.
• Prepare, manage, and organize official documents, reports, and correspondence.
• Maintain and update employee records, visa and license documents, and company files.
• Support HR functions such as onboarding, leave tracking, and staff communication.
• Handle procurement of office supplies and coordinate maintenance or logistics needs.
• Assist in payroll preparation by providing necessary data such as attendance and deductions.
• Manage communication with suppliers, government authorities, and other external stakeholders.
• Organize internal meetings, prepare meeting minutes, and follow up on action points.
• Ensure timely renewal of trade licenses, vehicle registrations, and insurance policies.
• Maintain confidentiality of company and employee information.
• Support management in preparing periodic reports and ensuring company policies are implemented properly.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 2–4 years of experience in an administrative or office management role (UAE experience preferred).
• Strong organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook) and Google Workspace tools.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Knowledge of UAE labor law and PRO/documentation processes is a plus.
• Ability to work independently and handle confidential information with professionalism.

Skills:

• Time management and attention to detail.
• Problem-solving and decision-making.
• Strong interpersonal and coordination skills.
• Ability to prioritize and meet deadlines.

Job Type: Full-time