Administrative Officer

Position Title: Administration Officer (HR & PRO)

Industry: Engineering Consultancy

Location: UAE

Experience Required: Minimum 4 years

Job Summary

We are seeking a detail-oriented and reliable Administration Officer with proven experience in HR operations, PRO services, and administrative support within an engineering consultancy environment . The ideal candidate will have strong knowledge of UAE Labour Law , government procedures, and software systems , and will support both technical teams and management in daily operations.

Key Responsibilities

Administration

• Manage daily office administration for the engineering consultancy
• Maintain organized filing systems for project, HR, and company records
• Prepare official letters, reports, memos, and engineering-related documentation
• Coordinate administrative support for engineering projects and consultants
• Manage office supplies, vendors, and service providers

Human Resources (HR)

• Support recruitment, onboarding, and offboarding of technical and non-technical staff
• Maintain employee files, contracts, certifications, and CV records
• Manage leave, attendance, timesheets, and coordination with payroll
• Assist in performance appraisals, training records, and compliance documentation
• Ensure HR practices align with UAE Labour Law and company policies

PRO & Government Relations

• Handle visa processing, renewals, cancellations, and status changes
• Process Emirates ID, medical tests, labour cards, and immigration applications
• Liaise with MOHRE, GDRFA, municipalities, free zones, and other authorities
• Track expiry dates for visas, licenses, and staff certifications
• Maintain accurate PRO trackers and compliance reports

Software & Systems

• Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
• Experience using HRMS / ERP / Document Control Systems
• Support project documentation, trackers, dashboards, and reporting
• Maintain digital records for engineering projects and HR documentation
• Ability to adapt to engineering and project management software

Qualifications & Experience

• Bachelor’s degree in Business Administration, HR, Engineering Administration, or related field
• Minimum 4 years of experience in administration with HR & PRO exposure
• Mandatory experience in an engineering consultancy or related technical firm
• Strong understanding of UAE Labour Law and government procedures
• Experience supporting engineers, consultants, and project teams

Skills & Competencies

• Excellent organizational and multitasking abilities
• Fluency in Arabic and English (spoken and written) – mandatory
• Strong written and verbal communication skills (English required; Arabic preferred)
• High attention to detail and confidentiality
• Ability to work under pressure and meet deadlines
• Professional attitude and strong coordination skills