Administrative Officer

Main Duties and Responsibilities:

1. Preparation of Annual Workshop Plans

Ø Contribute to the preparation of annual plans for awareness and knowledge workshops.

2. Organisation and Implementation of Workshops

Ø Organise and implement workshops and knowledge activities aligned with the institution's vision and objectives.

3. Coordination with Lecturers and Trainers

Ø Coordinate with lecturers and trainers and prepare workshop schedules.

4. Preparation of Training Materials

Ø Prepare and develop training and educational materials in collaboration with specialists.

5. Participant Management

Ø Monitor participant attendance, document their details, and evaluate their performance.

6. Workshop Evaluation

Ø Apply workshop evaluation tools such as surveys and analyse results.

7. Detailed Workshop Reporting

Ø Prepare detailed reports on awareness and knowledge workshops, including workshop objectives, number of participants, content delivered, implementation challenges, and future recommendations.

8. Resource Requirements Analysis

Ø Identify and analyse workshop requirements regarding human, technical, and logistical resources, and submit them to the direct supervisor for approval prior to implementation.

9. Periodic Progress Reporting

Ø Prepare periodic reports on workshop progress, including observations and recommendations.

10. Stakeholder Communication

Ø Communicate effectively with relevant partner or supporting entities.

11. Promotional Campaign Support

Ø Support promotional and marketing campaigns for workshops through available media and electronic channels.

12. Workshop Content Development

Ø Contribute to developing workshop content according to target audience needs.

13. Policy Compliance

Ø Adhere to approved policies and procedures within the section and institution.

14. Knowledge Communications Support

Participate in internal and external newsletters, bulletins, or postings concerning knowledge workshops and publications

Qualifications

Academic Qualifications:

• Bachelor's degree in Knowledge Management, Management, Training, or a related discipline.

Professional Experience:

• 1-3 years of practical experience in workshops or educational and awareness programmes.

Additional Skills:

• Advanced organisational skills and effective time management.
• Proficiency in computer applications and modern educational and training technologies.
• Excellent verbal and written communication skills.
• Ability to work in a team and handle work pressure.
• Knowledge of non-traditional or interactive teaching methods.
• Experience in preparing training materials.
• Ability to deliver workshops or supervise them when required