Administrative Officer / Coordinator

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Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.

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