Administrative Operations Coordinator

Job Overview
We are seeking an energetic and detail-oriented Administrative Operations Coordinator to join our dynamic team. In this vital role, you will streamline office functions, support daily administrative tasks, and ensure smooth operations across various departments. Your proactive approach and excellent organizational skills will help foster an efficient work environment, allowing the team to focus on their core responsibilities. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant organizational culture.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle inquiries, schedule appointments, and provide exceptional customer support
• Maintain accurate records through data entry, filing, and proofreading to ensure document integrity and accessibility
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and presentations
• Oversee calendar management for meetings, appointments, and events, ensuring timely coordination and reminders
• Support bookkeeping tasks using QuickBooks for invoicing, expense tracking, and financial record keeping
• Assist with office management duties such as supply inventory, equipment maintenance, and organization of shared spaces

Qualifications

• Proven office experience with strong clerical skills and familiarity with administrative procedures
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Strong computer literacy including data entry, typing speed, and document proofreading capabilities
• Experience with multi-line phone systems, calendar management, and customer service best practices
• Bilingual abilities are highly desirable to support diverse client interactions
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Previous roles such as dental or medical receptionist or personal assistant experience are advantageous
• Demonstrated ability to handle confidential information with discretion and professionalism

Join us as an Administrative Operations Coordinator and become a key player in maintaining seamless office operations. Your dedication will empower our team to excel while providing outstanding support to clients and colleagues alike!

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Norfolk, VA 23502