Administrative / Operations Coordinator

ProspectaMarketing is a results-driven digital marketing agency specializing in helping dental practices across the United States and Canada grow through data-driven SEO, PPC, and patient acquisition strategies. We focus on delivering measurable ROI and high-quality lead generation for our clients in the healthcare industry.

We are seeking a highly organized and proactive Administrative / Operations Coordinator to support daily business operations, internal coordination, and client service processes.

Key Responsibilities

• Coordinate daily administrative and operational activities across departments
• Support account managers and marketing teams with scheduling and task management
• Maintain and organize internal documentation, reports, and client records
• Assist with onboarding of new clients and internal workflow setup
• Track project progress and ensure deadlines are met across teams
• Communicate with internal staff and external partners as needed
• Help improve operational efficiency and streamline internal processes
• Manage basic data entry and CRM updates
• Support billing, invoicing, and administrative reporting tasks

Requirements

• 1–3 years of experience in administration, operations, or coordination roles
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to manage multiple priorities in a fast-paced environment
• Detail-oriented with strong problem-solving abilities
• Comfortable working with digital tools and CRM systems

Preferred Qualifications

• Experience in marketing, agency, or SaaS environment
• Familiarity with project management tools (Asana, Trello, Monday.com, etc.)
• Understanding of basic digital marketing concepts (SEO, PPC)
• Previous experience in client-facing coordination roles

What We Offer

• Opportunity to work with a fast-growing digital marketing agency
• Exposure to healthcare and dental marketing industry
• Collaborative and performance-driven team environment
• Career growth opportunities in operations or account management
• Flexible work environment (remote/hybrid options depending on role)

Pay: $21.80 - $24.70 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person