Administrative Operations Coordinator

Overview
We are seeking a dynamic and highly organized Administrative Operations Coordinator to join our team. This vital role is designed for a proactive individual who thrives in managing diverse administrative functions, streamlining office operations, and providing exceptional support to ensure the smooth running of daily activities. As an energetic and detail-oriented professional, you will play a key role in enhancing office efficiency, supporting team members, and maintaining seamless communication across departments. Your expertise in office management, bookkeeping, and customer support will help foster a productive and positive work environment.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Oversee multi-line phone systems, ensuring timely and courteous responses to all incoming calls.
• Maintain organized filing systems, perform data entry tasks, and ensure accurate record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks.
• Handle calendar management and scheduling for team meetings, appointments, and personal assistant duties with excellent time management skills.
• Support office management tasks including supply procurement, equipment maintenance, and general clerical support to facilitate daily operations.
• Assist with bookkeeping activities such as invoicing, expense tracking, and reconciliation using QuickBooks or similar software.
• Provide exceptional customer service by supporting client inquiries, managing correspondence, and ensuring a welcoming office environment.

Experience

• Proven office experience with a strong background in administrative support and clerical duties.
• Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.
• Experience with bookkeeping software such as QuickBooks is highly desirable.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Prior experience in office management or personal assistant roles that involved calendar management, filing systems, and organizational tasks.
• Excellent typing skills combined with strong organizational skills to handle multiple priorities efficiently.
• Knowledge of multi-line phone systems, phone etiquette standards, and customer support best practices is essential for success in this role. Join us to be part of an energetic team dedicated to operational excellence! We value proactive individuals who are eager to contribute their skills in a vibrant work environment where your efforts truly make a difference.

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person