Administrative Operations Coordinator

Mellano & Company, established in 1925, is a distinguished leader in the floral industry. With a strong commitment to innovation, technology, and long-standing partnerships, we operate multiple warehouses and maintain a dedicated ranch in Oceanside and SLR. Our focus is on delivering exceptional quality and service, setting us apart from competitors through hard work and industry expertise.

Job Summary
We are seeking a highly organized and professional Administrative Operations Coordinator to support executive leadership in the Oceanside/San Luis Rey Ranch Main Office. This role provides administrative and operations support to the Chief Operating Officer and Chief Financial Officer and assists operational and financial teams as needed. The ideal candidate is detail-oriented, discreet, and comfortable handling confidential information while supporting multiple entities in a fast-paced environment.

Duties

• Provide administrative support to the Chief Operating Officer and Chief Financial Officer
• Coordinate and assist with executive administrative duties across multiple organizations and entities
• Support operations staff, including customer and vendor assistance
• Assist financial staff with accounts receivable and accounts payable tasks as needed
• Support grant-related processes, reporting requirements, and agency correspondence
• Oversee and manage permits for all entities to ensure compliance and timely renewals
• Prepare reports, presentations, and documentation for executives and the Board of Directors
• Maintain organized office and confidential files
• Operate standard office equipment
• Handle confidential correspondence and information with professionalism and discretion

Experience

• Advanced skills with Microsoft Excel and PowerPoint
• Ability to create BI reports, run Pivot tables, create charts, and create presentations
• Prior experience providing administrative support to executive leadership
• Strong written communication skills in English, including grammar, spelling, and proofreading
• Exceptional organizational and multitasking skills
• Ability to collaborate effectively and support cross-training within the team
• Basic Spanish language skills preferred
• Five or more years of related administrative or executive support experience may substitute for formal education
• Equivalent combination of education and experience will be considered

Education

• Associate’s degree from an accredited two-year college or technical school preferred

We are an equal opportunity employer and are committed to creating an inclusive and respectful workplace. Employment decisions are made in accordance with applicable federal, state, and local laws.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person