Administrative Paralegal

Cohen Milstein Sellers & Toll is one of the largest and most diversified plaintiff-side litigation firms in the country, with more than 100 attorneys in eight offices. We champion the causes of real people—workers, consumers, small business owners, investors, and whistleblowers—working to deliver corporate reforms and fair markets for the common good. Our firm has earned an international reputation by litigating complex, high-stakes cases, many of which have resulted in landmark decisions on previously untried issues involving antitrust, securities, consumer rights, civil rights, employee benefits, human rights, and other far-reaching matters.

Cohen Milstein is seeking a Administrative Paralegal. The Practice Group Administrative Paralegal will provide billable paralegal support services for the Antitrust practice group (and other practices as assigned), along with general non-billable administrative tasks in support of various practice group ongoing needs. This role also involves a range of legal and administrative duties that support attorneys, including managing case files, drafting documents, conducting research, scheduling appointments, and communicating with clients and witnesses.

Administrative Responsibilities (for Assigned Attorneys):

• Arrange, coordinate, and organize meetings (in-person and/or virtual), attorney travel, and client conferences.
• Input attorneys’ time entries in timekeeping system.
• Review and distribute incoming and outgoing mail.
• Coordinate other deliveries (track receipts when needed).
• Track attorneys’ bar registration and CLE accreditation.
• Prepare and enter attorney reimbursable expenses, submit invoices, and track payments.
• Perform any additional related administrative functions as needed.

Paralegal Responsibilities (for Practice Group):

• Preliminary legal and factual research.
• Docket retrieval and review.
• Database maintenance.
• Prepare and file pro hac vice applications.
• Interact with clients or potential clients as needed.
• Track all ECF/filing credentials, update them as new cases are filed, and provide assistance with ECF filings as needed.
• File pleadings and documents with the court, including filings under seal.
• Manage document production and handling, including organizing, drafting, formatting, inputting, editing, proofreading, retrieving, copying, scanning, transmitting, and printing legal documents, and creating binders and other correspondence.

Skills and Abilities:

• Ability to perform job responsibilities independently while also being a team player, seeking guidance when needed.
• Ability to follow instructions and work well with multiple lawyers.
• Ability to prioritize and manage multiple projects without missing deadlines.
• Excellent communication skills (written and spoken) and professional demeanor.
• A strong work ethic and sense of professionalism and discretion, demonstrating accountability, integrity, good judgment, and commitment to the Firm’s work.
• Knowledge of and adherence to legal, professional, and ethical codes with respect to confidentiality and privacy.
• Adept at establishing and maintaining effective working relationships, engaging with all levels of employees and management across the Firm.
• Highly analytical, with excellent organizational skills and attention to detail.

Key Qualifications and Experience:

• Bachelor’s Degree, Paralegal Certificate, or a combination of education and experience deemed equivalent (e.g., an associate’s degree and 4 years of experience as a legal secretary).
• Preferred 3-years prior administrative/secretarial or paralegal experience.
• Prior Litigation experience preferred.
• Intermediate to advanced experience using Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with Chrome River, Aderant/iTimekeep, Teams, and iManage preferred
• Data entry proficiency.
• Experience with filing cases in state or federal courts preferred.

Schedule:

Full Time: 35-hour work week – Typically Monday through Friday; 9:00 a.m. to 5:00 p.m., with flexibility for overtime as needed. This position offers a hybrid work schedule with up to two remote days per week.

We offer a competitive salary, excellent benefits, and a wonderful work environment. The expected hourly rate (excluding bonus) is $30.22. - $38.46. Actual pay will be determined based on experience and other job-related factors. You will be eligible to receive a year-end bonus, the issuance and amount of which are discretionary and dependent upon the Firm’s profitability.

To be considered, please submit a cover letter, resume and most recent transcripts. All application materials should be sent in order as one PDF document in the order outlined above, and as one single PDF document.

To apply, please submit a cover letter, resume and academic transcripts. Application materials should be submitted in the order outlined above, and as one single PDF document.

Cohen Milstein is committed to recruiting, promoting, and retaining a diverse workforce within our firm. We view diversity as an inclusive concept that encompasses, without limitation, race, color, ethnicity, gender, nationality, religion, age, disability, gender identity, and sexual orientation. We believe that diversity enhances the quality of service we provide to clients and makes the Firm a more vibrant and fulfilling place to work, and we strongly encourage women, people of color, and other candidates from underrepresented backgrounds to apply.