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Administrative Professional
ADMINISTRATIVE PROFESSIONAL
DRINKING WATER / WASTEWATER
NEW PHILADELPHIA, OHIO
POSITION SUMMARY
This full-time position is for an Administrative Professional in our New Philadelphia, Ohio office. This position is responsible for greeting clients in the office and assisting with staff needs. Spicer Group’s Administrative Professionals are heavily relied upon to keep the office presentable and ensure team members are organized and prepared for their daily tasks.
THE COMPANY
Spicer Group is a multi-disciplinary engineering, surveying, and planning company. With offices in Ohio, Michigan, and Georgia, Spicer Group continues to expand its geographic footprint. We are committed to providing our teams with technical support throughout these offices to continually build upon our success year after year. Spicer Group is committed to maintaining its tightly held private ownership, with no interest in selling to larger AEC firms. This commitment provides significant ownership opportunities for high performers and people that uphold our core values and build successful teams. Spicer Group was given the prestigious Firm of the Year Award for 2025, recognized by ACEC.
Spicer Group prides itself on our core values of commitment to growth, great client relationships, excellent services and solutions, maintaining a team environment, and having integrity in all we do. We are seeking a candidate who will strive to uphold these values.
Spicer Group, Inc. offers a comprehensive benefits package that reflects our respect and commitment for our employees, their contributions, professional goals, and personal goals. This includes, but is not limited to:
- Competitive Pay
- Health, Dental, and Vision Insurance Options
- 401(k)-match program
- Paid Holidays
- Sick and Vacation Days
- Profit Sharing
- Tuition Reimbursement
- Professional Development
- Excellent Working Conditions
- Work-Life Balance
- Fitness Reimbursement
RESPONSIBILITIES
Spicer Group is looking for qualified candidates that enjoy working with a team, are very organized, and have excellent communication skills. Candidates will work primarily in the office but also may travel for deliveries and errands.
- Provide comprehensive office support to the service line and/or office, including greeting and assisting visitors and clients
- Operate Teams phone systems; answer, screen, direct calls, and provide routine information to callers and visitors
- Manage incoming and outgoing mail, packages, and shipments, including sorting, distribution, and coordination of deliveries
- Perform document management activities including filing, record maintenance, accurate data entry, copying, and scanning
- Prepare, format, and proofread letters, reports, spreadsheets, presentations, and other business documents for accuracy and consistency
- Coordinate meetings and staff events, including scheduling, room setup, and ordering food and supplies
- Maintain office organization and cleanliness across conference rooms, kitchen areas, and common spaces; ensure supplies are stocked and inventoried
- Track office supply inventory and coordinate purchasing to support daily operations
- Assist with office equipment functionality and provide basic troubleshooting support
- Partner with office leadership to coordinate vendors and support adherence to office budgets
- Perform office errands and deliveries as needed, including maintaining the vehicle sign-out log and coordinating vehicle maintenance
- Utilize office systems and tools (copiers, printers, email, shipping systems, etc.) to support daily operations
Physical presence is an essential function of this job. The list of specific duties and responsibilities is intended to be representative of the tasks performed within this classification. The omission of a specific duty or responsibility does not preclude assigning duties not listed herein if such duties and responsibilities are a logical assignment to the position.
POSITION REQUIREMENTS
- Minimum 4+ years of administrative experience
- Experience with Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint, SharePoint, One Drive) and Adobe/PDF Programs
- Can demonstrate interpersonal, written, and organizational skills
- Ability to work independently and in a team environment
PREFERRED EXPERIENCE
We are looking for motivated and organized individuals who are ready to be part of a team in a busy office environment. Candidates with past office administrative experience are encouraged to apply and become part of our team.
FOR MORE INFORMATION
For more information regarding our firm and/or this position, please visit the Spicer Group website at www.spicergroup.com. EOE/M/F/Vet/Disabled
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