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Administrative Program Manager 1
Salary
$3,579.00 - $7,025.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OSB 061526 ERG
Department
Division of Administration
Division
Office of State Buildings
Opening Date
06/15/2026
Closing Date
6/20/2026 11:59 PM Central
About this Job
The Division of Administration/Office of State Buildings has a vacancy. This job title has an assigned pay grade of AS-615.
The Office of State Buildings (OSB) maintains the Division of Administration owned facilities as well as the Office of Facilities Corporation (OFC) facilities located statewide (i.e. New Orleans, Baton Rouge, Lafayette, Alexandria, Shreveport, and Monroe). All maintenance activities for the facilities are processed via the Work Control Program. This position has responsibility for the agency’s computerized maintenance work order program and project accounting program, agency payroll, property & inventory control and warehouse management.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
- Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
- Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, wellsupported conclusions.
- Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
- Overseeing the state’s capital construction program
- Working to provide state and federal grants for community development
- Development of the state budget
- Providing technology services
- Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
- Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
The Office of State Buildings executes all OFC and OSB internal projects valued at less than $50,000.00 for the buildings it maintains.
Position-Specific Details:
Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.
The Office of State Buildings executes all OFC and OSB internal projects valued at less than $50,000.00 for the buildings it maintains.
- Prepares projects for all DOA buildings in the following areas: Baton Rouge, New Orleans, Shreveport, Lafayette, Monroe, Alexandria
- Receives requests for service, classifies request, prioritizes requests, and assigns work.
- Prepares justification and estimation approval and tenant project cost forms for projects.
- Responsible for the maintenance of records of each project, which includes entry of materials usage and labor hours and monitors, projects progression for completeness.
- Communicates with supervisors and managers in rescheduling orders or answering questions about orders, materials and billing as necessary.
- Confers with representatives from other agencies giving status on project(s), start and completion dates, adding to requested projects, and obtaining agency accounting information for proper billing.
- Coordinates billing with Office of Finance and Support Services for all OFC and OSB internal projects valued at less than $50,000.00 for tenants in all buildings maintained by OSB. At least half of projects include more than one fiscal year, including materials and labor costs.
- Communicates with tenant agencies regarding invoice billing for completed work and makes appropriate adjustments if necessary.
- Responsible for the final postings of work orders for labor usage and closes out work orders/projects.
- This position is responsible for supervisory tasks of a large scope, involving the receipt of requests for service, the preparation of the work orders that stipulates the services to be performed, assignment of the work orders on a priority basis, reporting the execution of the orders, and billing agencies utilizing LaGov (ECC).
- This position is responsible to properly utilize LaGov (ECC) to record the time and date when service requests are received and the orders issued.
- Supervises the preparation and accounting of payroll for the agency. The Office of State Buildings has a complex payroll, which include 24-hours coverage in the Central Plant of the Mechanical Division, 12-hour shifts in the Central Plant, and on-call pay.
- Performs all Human Resources functions at the agency level. These functions include completing hiring packages, separation packages, FMLA packages, reports, organizational charts, processing PES, SF-3s, etc.
- Supervises an Administrative Coordinator 4 in all areas of warehouse management and property/inventory control.
Position-Specific Details:
Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applicants qualifying based on college training or receipt of a bachelor's degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.
A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email: Erica.Gay@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
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