Administrative Program Specialist B (Executive Budget & Financial Operations)

About this Job

The Louisiana Department of Transportation and Development (DOTD) is seeking a highly experienced Administrative Program Specialist B to support executive-level budget operations and oversee critical administrative and financial functions within the Budget Sections.

This role serves as a vital business and financial assistant to the Executive Budget function and operates in a complex, high-impact environment where accuracy, accountability, and sound judgment are essential. The work performed directly supports executive leadership, legislative coordination, and statewide budget compliance. The incumbent functions as the lead specialist for two of DOTD’s seven core programs.

DOTD is one of Louisiana’s largest state agencies, with a workforce of over 4,300 employees and an annual budget of approximately $3.2 billion, including $2.5 billion in Capital Outlay funding. The Budget Section is responsible for directing all budget activity across the Department and preparing DOTD’s Recommended Executive Budget Request for Operating and Capital Outlay programs.

We are seeking a highly organized and analytical professional who can independently manage executive-level budgets and administrative responsibilities in a fast-paced environment. Successful candidates are detail-oriented, dependable, and capable of working independently while balancing multiple priorities and maintaining compliance with state laws, Civil Service rules, and DOTD policies.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Independently manage operating budgets for assigned executive offices, including monitoring, forecasting, and reporting of expenditures and revenues.
• Analyze and evaluate budget data and requests using the LaGov ERP financial system, including ECC, SRM, and Data Warehouse modules.
• Review budget documentation to ensure appropriate funding sources, accuracy, and compliance with budgetary requirements.
• Monitor program and project expenditures, assess financial trends, and recommend corrective actions as needed.
• Coordinate budget-related meetings, reporting, and data processing activities for supported offices.
• Track departmental bills and fiscal notes throughout the state legislative process.
• Manage invoice purchasing, travel expenses, training purchases, and reimbursement documentation.
• Maintain administrative records, document management systems, and standard operating procedures for the Budget Section.

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

No Civil Service test score is required in order to be considered for this vacancy.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.