Administrative & Program Support Assistant

Position Overview

Rescued Pets Movement is seeking a detail-oriented college student to assist with administrative and operational tasks that support the organization’s day-to-day work. This role is ideal for someone who enjoys organization, communication, and problem-solving, and who wants to gain experience working inside a fast-paced nonprofit environment.

The Administrative & Program Support Assistant will help manage routine inquiries, assist with paperwork and documentation, and provide general administrative support across multiple areas of the organization. Some work may be completed remotely, but occasional in-person time at RPM’s Houston facility will be required.

This role is flexible and designed to work around a student’s academic schedule.

A genuine love for animals, especially rescue dogs and cats, is essential. RPM’s work directly impacts the lives of homeless pets every day. If you do not feel strongly about animal welfare and lifesaving work, this role will not be a good fit.

Key Responsibilities

Administrative Support

• Assist with organizing digital and physical files
• Help process and organize paperwork related to programs, operations, and compliance
• Assist with data entry and maintaining internal tracking spreadsheets
• Support preparation of documents, forms, and reports

Email & Communication Support

• Help monitor and respond to RPM’s public email inquiry line
• Route messages to the appropriate staff member when necessary
• Provide basic information to the public about fostering, volunteering, adopting, and donating
• Maintain clear and professional communication with community members

Operational Assistance

• Help organize supplies, donations, or office materials when on-site
• Assist with small organizational projects such as sorting pet supplies or organizing storage areas
• Support staff with miscellaneous administrative tasks as needed

Errands & Miscellaneous Tasks

• Occasionally run local errands such as picking up supplies, making small deliveries, or assisting with quick logistical needs for the organization

General Support

• Assist with various small projects that arise across departments
• Help ensure information and inquiries are handled efficiently so staff can focus on lifesaving work

Ideal Candidate

The ideal candidate is reliable, organized, and comfortable handling a variety of small tasks while maintaining attention to detail.

Preferred qualities include:

• Strong organizational skills and attention to detail
• Clear and professional written communication
• Ability to manage multiple small tasks independently
• Comfortable responding to emails and interacting with the public
• Proficiency with basic computer tools (Google Docs, Google Sheets, email, etc.)
• Passion for animal welfare and interest in nonprofit work

Work Environment

• Flexible schedule: 5–15 hours per week depending on task availability. More tasks and growth within RPM could be available for the right candidate in the future.
• Hybrid role: Some tasks may be completed remotely, but occasional in-person work at RPM’s Houston facility will be required. Living near 77018 would be a plus.
• Student-friendly: Hours can be scheduled around classes

Why This Role Matters

This position plays a small but important role in helping RPM operate efficiently. By assisting with routine tasks and communication, the Administrative & Program Support Assistant allows staff to focus on coordinating transports, caring for animals, and expanding RPM’s lifesaving work.

HOW TO APPLY

Please apply directly on this listing. Bonus points if you send your pet and share a short story about how they came into your life! We love seeing the animals who matter most to our applicants. Send your pet's story to: NewHire@rescuedpetsmovement.org

Pay: $16.00 - $20.00 per hour

Expected hours: 5.0 – 15.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Houston, TX 77018