Administrative & Property Management Assistant

About Us

Baumgartner Commercial is a privately owned commercial real estate ownership and management company based in Richmond, Indiana. We manage a portfolio of office, industrial, warehouse and apartment properties and take pride in long-term tenant relationships, financial discipline, and operational excellence. We are a small, professional team seeking someone who values stability, accuracy, and working in a structured environment.

Job Overview
We are seeking a dependable and detail-oriented Part-Time Administrative & Property Management Assistant to support our Office Manager and Property Manager. This role is designed to provide cross-training in multiple areas of office administration and commercial property management. The right candidate will become an important part of our internal support structure. This is an in-office position (not remote).

Responsibilities

Administrative Support

• Maintain organized digital and physical property files
• Assist with rent tracking and tenant correspondence
• Data entry and document preparation
• Assist with vendor invoice processing

Property Management Support

• Coordinate vendor scheduling and maintenance requests
• Track insurance certificates and compliance documentation
• Assist with lease documentation and renewal preparation
• Maintain organized tenant and unit file
• Cross-train to provide backup support for apartment showings when the Property Manager is unavailable
• Assist with scheduling and confirming residential unit showings
• Maintain confidentiality of tenant and financial information

Office Operations

• Answer phones and route calls professionally
• Prepare basic reports and spreadsheets
• Maintain confidentiality of financial and tenant information

Qualifications

• High School diploma or equivalent required
• Associate degree or relevant coursework preferred
• 2+ years of administrative or office experience preferred
• Strong organizational skills
• High attention to detail
• Professional written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Comfortable learning property management or accounting software
• Ability to maintain confidentiality
• Reliable and consistent attendance

Who Will Thrive in This Role

• Someone who values long-term employment stability
• A calm, steady presence in a small team environment
• A person who takes initiative and follows through
• An individual who enjoys structure and organization
• Someone comfortable handling confidential information

How to Apply

Please submit your resume and a brief cover letter explaining why you are interested in this role and what appeals to you about working in a small, locally owned company.

Pay: $18.00 - $19.50 per hour

Work Location: In person