Administrative Secretary to General Counsel

JobID: 13872

Position Type:
CLERICAL/PROFESSIONAL SERVICES

Date Posted:
3/11/2026

Location:
Central Office

Job Title: Administrative Secretary to General Counsel

Reports To: Immediate Supervisor

Prepared By: The Division of Human Resources

Board Approved Date:

Pay Grade Range: SU102

Summary: The Administrative Secretary to the General Counsel reports to the General Counsel of the East Baton Rouge Parish School System. Requires the exercise of judgment in making decisions in accordance with policies and practices of the department and the ability to work directly with School Board Members, members of the school systems' administrative staff, as well as with the private and public sector. As the Administrative Secretary to the General Counsel, much of the work involves handling confidential materials, messages, and scheduling meetings and appointments, monitoring, preparing, and expediting all legal work for the General Counsel.

Essential Duties and Responsibilities:

Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel
Types all legal documents and correspondence for General Counsel and prepares correspondence and documents with envelopes for mailing and/or delivery
Handles telephone calls when General Counsel is unavailable and either takes messages or conducts client business authorized by General Counsel
Prepares all workers' compensation settlement documents for approval of General Counsel
Establishes and maintains a file tracking system, databases, records, and/or other documents
Interfaces with third party administrators and risk management staff, as needed
Files all correspondence, lawsuits, etc., for General Counsel, organizes and maintains client and other files in a thorough, organized manner, and closes out files and prepares closed files for storage; calendars and/or schedules deadlines, court appearances, depositions, conferences, meetings, etc. for all cases of General Counsel
Assists Assistant to the Superintendent, as time permits, when requested by Assistant or General Counsel
Coordinates with the Assistant to the Superintendent and other departments to complete assigned duties
Examines, verifies, and documents reports and verifies reports for completeness, propriety, and accuracy of computations, costs, etc.
Assists directly in a wide-range of administrative and operational functions.

Other Duties:

Other duties as assigned that are related to the functions of the position.

Essential Functions/Qualifications/Requirements:

Education and Experience:

Training and five (5) years on the job experience as a legal secretary are preferred; however, successively responsible commensurate experience may be substituted and will be considered. Some paralegal experience is preferred.

Work Environment Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Conduct:

The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Technological Abilities:

To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.

Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.

Verifient Link

Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.

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