Administrative Services Supervisor

The Belvedere Tiburon Library is seeking a compassionate and self-driven leader for the position of

ADMINISTRATIVE SERVICES SUPERVISOR

Salary: $8,359 - $10,666 Monthly

$100,313 - $127,997 Annually

Plus an excellent benefits package

Deadline to Apply: Thursday, May 28, 2026, at 5:00 PM

The Administrative Services Supervisor oversees and coordinates the Library’s internal administrative operations that include, but are not limited to, finance, accounting, human resources, and Board Administration. The position supervises and directs administrative staff, and performs complex, confidential, and responsible administrative work. Serves as Clerk of the Board of Trustees and performs other related duties as required.

This position is operational in nature and is responsible for implementing established policies, procedures, and systems. The incumbent exercises considerable independence, initiative, and discretion within defined guidelines.

IDEAL CANDIDATE: The ideal candidate will:

● Provide leadership that inspires and encourages employees to grow and excel.

● Exercise sound judgment, tact, discretion, impartiality, diplomatic demeanor, and professionalism, and provide exemplary customer service to members of the public, employees, officials, vendors, contractors, and colleagues.

● Possess expertise in risk management, including assessment of risks, and knowledge of current and effective methods, policies, and procedures.

● Demonstrate exceptional organization, time management, communication, and interpersonal skills.

● Have some demonstrable leadership, supervision, and human resources and financial experience and training or coursework.

● Be self-motivated, creative, adaptable, organized, and comfortable working in a dynamic and team-oriented environment.

● Possess strong skills in finance, including budget development, benefits administration, accounting, reconciliation, the development of various accurate and timely statements, schedules, and reports, and technical oversight.

● Anticipate and foresee challenges and develop innovative preventative measures and/or solutions.

● Be an inclusive leader, embracing diversity and the differences among us.

● Possess knowledge of and some municipal experience in finance, human resources, and/or other administrative functions.

QUALIFICATIONS: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent of a bachelor’s degree in business or public administration, accounting, finance, human resources, or a closely related field.

Experience: Two (2) years of professional - level experience in finance, human resources, and/or other administrative functions, at least one of which includes supervisory responsibilities.

Additional experience can substitute for education on a year-for-year basis for a maximum of two years.

License and Certifications: The ability to transport oneself from one work location to another in a timely manner as required for meetings, duties, and responsibilities.

Work Schedule: On-site at the library, Monday – Friday / 7.5 hours per day / 37.5-hour per workweek.

BENEFITS OVERVIEW:

The library offers a healthy cafeteria benefits program, including choices among plan options for medical, dental, vision, life insurance, short and long-term disability, and PERS long-term care insurance.

Retirement: CalPERS retirement 2% @55 formula for classic CalPERS retirement 2% @62 for new members (PEPRA)

Life Insurance: $20Kemployer-paidwith the option to add coverage.

Health/Dental: $2K allowance towards purchase of CalPERS health and dental plans.

Vision: Employer-paid

Vacation: Two (2) weeks of vacation

Holidays: Ten (10) paid holidays plus four (4) floating holidays

Sick leave: Twelve (12) days

Long Term Disability Insurance

Voluntary 457 Deferred Compensation Plan

Professional development opportunities and memberships

Paid supplemental parental leave: up to 100% in gross wages to supplement employees receiving CA Paid Family Leave Payments during baby bonding.

Tuition reimbursement: up to $1,000 annually for tuition, books, and materials

Employee Assistance Program (EAP): Employer-paid

Flexible Spending Account (FSA): Voluntary

ABOUT THE LIBRARY: The Belvedere Tiburon Library is an independent Joint Powers Agency (JPA) formed through a partnership between the City of Belvedere and the Town of Tiburon. Located in Marin County, just north of San Francisco, the Library recently completed a major renovation and expansion in 2022 that enhanced the facility with a new teen library, makerspace, art gallery, meeting rooms, and an outdoor plaza.

Our vision: A community where every person feels included and inspired.

Our mission: To nurture curiosity, spark connections, and foster lifelong learning.

Staff values: Inclusion, Creativity, Integrity, Growth, Respect.

SELECTION PROCESS: Each candidate’s background will be evaluated based on the information submitted. Only the most qualified candidates will be invited to the next phase of the recruitment process, which may include an oral panel interview and/or written or practical exercises. Only the names of the most qualified candidates who pass the initial selection process will be submitted to the Library for consideration for final selection.

HOW TO APPLY: To be considered for this exciting opportunity, candidates should apply by emailing a cover letter and a focused resume detailing recent (within the past 10 years) experience and demonstrated career accomplishments relevant to this position to jobs@beltiblibrary.org with the subject: “Administrative Services Supervisor Applicant”.

Deadline to Apply: Thursday, May 28, 2026, at 5:00 PM

The selected candidate will be required to undergo a standard background check upon a conditional offer. Additional inquiries about the position may be directed to jobs@beltiblibrary.org

The Belvedere Tiburon Library is not responsible for the failure of email in submitting your application materials. Candidates with a disability who may require special assistance in any phase of the recruitment process should advise Crystal Duran.

THE BELVEDERE TIBURON LIBRARY

IS AN EQUAL OPPORTUNITY EMPLOYER

Recruitment Services Provided by Muchmore Than Consulting, LLC

Pay: $100,313.00 - $127,997.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person