Administrative Specialist 1

Position Title: Education Options Administrative Specialist

Classification: Administrative Specialist 1

Salary: $3,798 - $5,193 ($4,051 - $5,554 PERS)

Type: Permanent, Full-time, Non-Exempt

We are seeking a Education Options Administrative Specialist to join our Director’s Office School Choice, Options, and Recovery Education at the . This is a permanent position represented by the .

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

Provide administrative support to the School Choice, Options, and Recovery Education team by helping with program implementation, team coordination, and program planning. This position is instrumental in collaboration with multiple teams to create and maintain efficient systems for SCORE programs with an emphasis on Alternative Education and Public Charter Schools. This staff member will schedule and maintain meetings and communicate with school districts, ESDs, and other education partners across the state. Research, plan, and book travel for team members including processing reimbursement claims. This position will draft letters, emails, materials, and support program staff with editing and publishing guidance. This position maintains program directories and databases.

Typical duties include:

If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.

Minimum Qualifications: ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Preferred Skills & Knowledge (Desired Attributes): A cover letter is required and is an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter is a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.

The (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its , ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.

This position is in the School Choice, Options, and Recovery Education (SCORE) team which supports and monitors schools and programs that provide options and school choice in the K-12 education system. Units in this office manage schools and programs that includes alternative education, public charter schools, homeschooling, GED, recovery schools, juvenile detention education programs, youth corrections education programs, long-term care and treatment programs, hospital programs, pediatric nursing facilities, the Oregon Youth Challenge Program, and transfers between districts.

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.