Administrative Specialist

OVERVIEW

Electrolit Manufacturing USA (EMUSA) is a new, state-of-the-art beverage manufacturing facility in Waco, TX. The 640,000 sqft. Facility is situated in the Texas Central Industrial Park and will be operating on a 24/7 schedule. The facility will manufacture and distribute the 26 flavors of Electrolit™ - the fastest growing isotonic hydration beverage in the US.

LOCATION

Waco, TX - Onsite

POSITION SUMMARY

The Administrative Specialist will be responsible for facilitating efficient organization, documentation, and clerical activities for various departments of the organization to ensure efficient operations. This position will be working with sensitive information therefore it will require an NDA.

KEY RESPONSIBILITIES

• Welcome and direct all clients, customers, vendors, suppliers, and visitors to the appropriate facility department while adhering to safety guidelines.
• Answer, screen, and document incoming phone calls and emails.

Retrieve information as requested from records, emails, minutes, and other related documents. *

• Prepare written summaries of data when needed.
• Gather and distribute incoming mail and shipments to appropriate personnel.
• Respond to and resolve administrative questions and inquiries as needed in a prompt and thorough manner.
• Oversee the ordering, storing, distribution, and organization of standard office supplies for the entire organization.
• Coordinate with vendors as required for standard office upkeep needs and maintenance requests.
• Organize meetings, site visits, and events including catering, logistics, and administrative preparation.
• Assist the Human Resources Department in preboarding activities for new recruits. This includes but is not limited to drafting offer letters, conducting background screenings, and coordinating drug screenings.
• Assist the HR Department with employeerelated gatherings and events.
• Other duties as assigned by management.

JOB EFFICIENCY MEASURES

Job performance will be assessed using measurable metrics, which may include but are not limited to:

• Production output and throughput targets.
• Accuracy and quality rates.
• Adherence to safety, regulatory, and compliance standards.
• Equipment uptime, utilization, and operational efficiency.
• Ontime completion and schedule adherence.
• Participation in and contribution to continuous improvement initiatives.

QUALIFICATIONS

• Strong knowledge of Microsoft Suite products is required.
• Knowledge of Docusign is required.
• Fluency in English required, Spanish strongly preferred.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

This position is primarily performed in an office environment during standard business hours. The role involves regular use of a computer, telephone, and other standard office equipment. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands and fingers to operate office equipment. Occasional standing, walking, bending, reaching, and light physical activity may be required. The employee may occasionally be required to lift or move items weighing up to 15 pounds. Employees in this role may have occasional exposure to the manufacturing and production environment, including noise, moving equipment, temperature variations, and wet or humid conditions. When entering production areas, appropriate personal protective equipment (PPE) must be worn in accordance with company policy. Noise levels in the primary office environment are typically low to moderate. Work schedules may include extended shifts, overtime, weekends, and/or holidays based on production demands.

OTHER REQUIREMENTS:

• Must be willing to travel up to 10% of the time.
• Must be able to lift 25 lbs.
• Written Communication: Understands and clearly conveys information in writing.
• Reading Comprehension: Interprets written instructions and jobrelated documents.
• Critical Thinking: Evaluated information and solutions using logic and reasoning
• Active Listening: Listens attentively and responds appropriately
• Employee must abide by our company values; Humility, Honesty, Mutual Respect and Equitable Treatment of All, Dependability and Accountability, and Initiative.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherited in the occupation.

FOOD SAFETY

This role supports the company’s commitment to compliance by following food safety protocols, staying up to date through ongoing training, and helping build a culture where food safety and accountability are part of everyday work.

Electrolit Manufacturing Inc. is committed to maintaining a work environment that promotes diversity and is free of discrimination. Except where prohibited by state law, all offers of employment might be subject of passing a drug test.