Administrative Specialist

SSB is looking for an Administrative Specialist to join our outstanding Administrative Team.

At SSB, we strive to provide an enjoyable working environment by encouraging teamwork, courtesy toward fellow team members, loyalty to the firm and respect for peers and clients. Teamwork leads to a more dynamic and productive work environment and, at SSB, teams function in a variety of roles on a daily basis to help our clients meet specific goals. We are committed to individual growth and development and provide opportunities for constructive discussions and learning through our ongoing training processes, regular team meetings and evaluation processes. We promote your quality of life by offering a well-balanced work/personal atmosphere.

The ideal candidate will be an outgoing, hard-working professional who can perform a variety of office support tasks and work diligently under pressure with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. Administrative Specialists assist management and other team members, as well as office visitors, by handling a variety of tasks to ensure that all interactions between the firm and others are positive and productive. Administrative Specialists offer polite and professional assistance and are generally a helpful and positive presence in the workplace. They should always be prepared and responsive, willing to meet each challenge directly with a calm outward demeanor. Candidates must be familiar with office technology, general office tasks and display excellent verbal and written communication skills. Most importantly, Administrative Specialists should have a genuine desire to meet the needs of others.

Duties are shared among members of our Administrative Team and include providing support and assistance with daily office needs and general administrative activities. Responsibilities are subject to change based on experience, skill set and performance.

Responsibilities may include—

• Anticipating the needs of others in order to ensure their seamless and positive experience
• Client billings, processed monthly
• Client filing, including scanning documents
• Formatting and proofreading letters and reports
• Maintaining office policies and procedures, as well as monitoring workflow processes
• Maintaining trusting relationships with suppliers, clients and colleagues
• Notary Public duties
• Ordering office supplies, including janitorial, kitchen and general office supplies
• Preparing outgoing mail and packages for delivery
• Processing tax returns, including scanning source documents, collating and e-filing
• Receptionist duties, including answering and directing phone calls, greeting clients and making them feel welcome, monitoring meeting schedules, distributing incoming mail, etc.

Requirements

• Attention to detail and problem-solving skills
• Desire to be proactive and create a positive experience for others
• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills, including proofreading skills
• Knowledge of office management systems and working knowledge of office equipment
• Notary Public, or willingness to obtain notary license
• Proficiency in MS Office suite
• Proven experience as an Administrative Specialist, with experience in a public accounting office a plus
• Strong organizational skills with the ability to multi-task

At SSB, our Administrative Team is highly respected by management and valued as an important component of the firm. If you want to be a part of our dynamic team and have the skills and talent, we would love to meet you!

Salary is commensurate with experience and skill set.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Life insurance
• Paid time off

License/Certification:

• Certified Notary Public (Preferred)

Ability to Commute:

• Canfield, OH 44406 (Required)

Work Location: In person