Administrative Specialist for Edwards College Dean's Office

Coastal Carolina University is currently accepting applications for the following full-time position: Administrative Specialist for Edwards College Dean’s Office.

The Administrative Specialist to the Edwards College of Humanities and Fine Arts will assist with all departmental activities.

How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/121115. Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Requirements: A high school diploma or equivalent and related administrative or clerical experience in an office environment is required.

Preferred: An associate or bachelor’s degree and at least two (2) years of progressively responsible administrative support experience, preferably in a higher education or public-sector setting, are preferred.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.

Administrative Specialist II (AA50/61122283/FTE-S01124P), full-time position with benefits. SC State Pay Grade: GEN04. Salary range: $30,700.00 (minimum) – $39,900.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the needs of the university.

Duties include, but not limited to:

Administrative and Executive Support: Provides day-to-day administrative support to academic leadership, including the Dean, Associate, and Assistant Deans, Administrative Coordinator, Directors, and Program Coordinators. Responsibilities include answering phones, preparing correspondence, reports, memoranda, forms, and official communications using established formats and procedures. The position manages calendars, schedules meetings and appointments, coordinates room reservations, and supports college-wide and unit-level events, conferences, ceremonies, and special programs. The role also involves maintaining official electronic and paper records to ensure accuracy, confidentiality, and compliance with university and state records retention requirements, while serving as a primary point of contact for faculty, staff, students, visitors, and external partners by providing professional customer service and appropriate referrals.

Student and Faculty Services Support: Processes and maintains undergraduate and graduate student academic records, including petitions, registration-related documentation, academic status notifications, and degree-related paperwork, in accordance with established academic and institutional regulations. The position assists students and faculty with academic procedures, deadlines, and required forms, referring complex or policy-based issues to appropriate academic or advising offices as needed. In addition, the role supports academic units and program coordinators by ensuring required documentation, such as syllabi, reports, and forms, is properly submitted, stored, and distributed.

Fiscal, Procurement, and Budget Support: Prepares, processes, and tracks purchase requisitions, purchase orders, travel authorizations, reimbursements, expense settlements, and procurement card transactions in accordance with state procurement laws and university policies. This position monitors unit and program budgets, maintains financial tracking tools, and generates routine budget and expenditure reports for leadership review. The role also coordinates with business manager, finance offices, and vendors to resolve routine purchasing, payment, and documentation issues.

Travel, Event, and Operational Coordination: Coordinates travel arrangements for faculty, staff, students, and external visitors, including itineraries, lodging, transportation, and required approvals, in compliance with established travel policies. The position assists with planning and logistical support for on-campus and off-campus events, meetings, guest visits, and performances, including coordination with catering, facilities, and vendors. In addition, the role supports daily office operations by coordinating facilities and maintenance requests, managing access and keys, arranging equipment service calls, overseeing mail distribution, and maintaining office supply inventories. Also handles space, resource, and vehicle reservations as assigned, including maintaining and coordinating the Edwards College van reservation system in accordance with established procedures and usage guidelines.

Human Resources, Data, and Systems Support: Prepares, routes, and maintains required human resources documentation related to student employees, temporary staff, graduate assistants, and professional service providers. The position assists with recruiting, hiring, onboarding, scheduling, and time approval for student workers under established human resources guidelines and supervisory direction. The role also utilizes university administrative systems and databases to retrieve, update, and maintain academic, personnel, and operational data, and generates routine reports and data summaries to support operational and compliance needs. In addition, provides exceptional customer service to all constituents, including but not limited to, students, parents, faculty, staff, diverse groups/individuals and the general public. Maintain and organize confidential academic and administrative files. Manage electronic and/or paper copies of all forms and records within the Dean’s office.