Administrative Specialist - HR & Operations

We’re looking for a people-friendly Administrative & HR Support Specialist who understands employee relations and compliance. The ideal candidate will have a working knowledge of labor laws, HR processes, and safety requirements while bringing a personable, approachable demeanor to the role. Success in this position requires someone with a pleasant temperament who can build positive relationships, yet also work independently, think resourcefully, and solve problems quickly in a fast-paced environment.

Key Responsibilities

HR Support & Compliance

• Handle onboarding, scheduling, and workflow management.
• Manage new hire orientations including group safety presentations and site tours.
• Maintain compliance with I-9 requirements, labor laws, FMLA, LOA, and ADA.

Safety & Claims

• Manage workers’ compensation cases and track restrictions for injured employees.
• Complete OSHA forms (300, 300A, and related logs).
• Document and follow up on auto insurance claims.

Payroll & Timekeeping

• Review, approve, and correct timesheets.
• Assist in weekly payroll and generate reports in payroll system.

Data & Technology

• Use Excel (Pivot Tables, VLOOKUP, and other core functions) for reporting and analysis.
• Actively leverage AI tools (ChatGPT, Claude, Grok, Gemini) to streamline workflows.

Communications & Creative Support

• Draft clear, professional communications and manage social media accounts.
• Create simple graphics and visuals using Photoshop.

What We’re Looking For

• Experience with HRIS systems (Paycom preferred).
• Advanced Excel skills and proven use of AI tools in daily work.
• Strong understanding of I-9, labor laws, OSHA regulations, and workers’ comp procedures.
• Excellent written and verbal communication skills.
• Resourceful, independent problem-solver with high attention to detail.
• Basic Photoshop and graphic design skills.
• Copywriting abilities and experience managing social media.
• Content creation for brand-consistent communications.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person