Administrative Specialist - Senior level

Company Overview

Bowers Accountants & Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA’s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting & Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.

Job Summary:

The ideal Administrative candidates will possess senior-level experience and related skills, such as being organized, detail-oriented, able to learn, multitasking, and taking direction. Successful candidates will process financial statements, process tax returns, and perform other administrative duties as needed. We are looking for someone who has experience when it comes to meeting deadlines, understanding timelines, meeting expectations, and having an excellent customer service experience. As a Senior-level Administrator, you will also support other administrative tasks as assigned across our 4 offices located in Rochester, Ithaca, Syracuse, and Watertown, NY. This position is an in-office opportunity.

Responsibilities:

• Assist Firm Administrator in task delegation amongst the admin team
• Assist in processing tax returns, financial statements, and other correspondence
• Assist in troubleshooting tax return rejections
• Scan and autoflow tax documents when needed
• Assist in scanning and binding documents
• Coordinate catering orders
• Schedule meetings
• Assist with onboarding of all new firm staff
• Distribute and delegate work to admin staff where needed
• Assisting with training of new admin staff
• Finalize Financial Statements
• Travel to other offices when needed for training
• Manage and oversee building maintenance (cleaning, repairs, etc.)

Qualifications:

• College degree preferred or professional equivalent work experience required
• Administrative experience from a CPA firm or 5 years of management experience in a professional role.
• 2-3+ years in an Administrative/Support or Client management role
• Excellent written and verbal communication skills
• Proficient in Adobe, Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent technology skills and the ability to learn new programs quickly
• High attention to detail and ability to multitask while working independently and as a team
• High level of professionalism in speaking with clients and handling confidential information
• Ability to learn and support multiple projects while ensuring accuracy is maintained
• Professional demeanor, with a leadership mentality, while also supporting other teammates

Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance, Culture, and More!

Salary: $25-$30/hour

EOE