Administrative Support

Administrative Support

Job Overview
Coldwell Banker Realty, a recognised leader in the real estate industry for over 100 years and a key part of the Compass International Holdings portfolio, is seeking a highly organised and proactive Administrative Support professional to join our team in Trenton, New Jersey, United States. This is a full-time position offering a competitive hourly wage of $25 - $55 USD per hour. The successful candidate will be the cornerstone of our office operations, providing essential support to our trusted real estate advisors and ensuring the seamless day-to-day running of the office. This is an excellent opportunity for a detail-oriented individual to contribute to a world-class team and build a career with a respected global brand.

Responsibilities
• Provide comprehensive administrative support to a team of real estate advisors, enabling them to focus on client needs.
• Manage and coordinate calendars, schedule appointments, and arrange meetings with precision.
• Handle incoming calls, emails, and correspondence in a professional and timely manner.
• Prepare, edit, and format documents, reports, and presentations with a high degree of accuracy.
• Maintain and organise digital and physical filing systems, including client databases and property records.
• Assist in the creation and distribution of marketing materials for property listings.
• Greet clients and visitors, ensuring a positive and welcoming office environment.
• Manage office supplies inventory and place orders as needed to ensure smooth operations.

Qualifications
• Proven experience in an administrative, office support, or a similar role.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong verbal and written communication skills with meticulous attention to detail.
• Full proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A proactive and resourceful approach to problem-solving.
• The ability to work independently and as part of a collaborative team.
• A professional, friendly, and reliable demeanour.
• Previous experience within the real estate sector is advantageous but not essential.

Benefits
• A competitive hourly wage commensurate with experience.
• The opportunity to be part of a prestigious and globally recognised real estate brand.
• A supportive and professional working environment that encourages growth.
• Opportunities for ongoing professional development and training.