Administrative Support Coordinator - part-time

Title: Administrative Support Coordinator

Purpose: To provide administrative and operational support that ensures efficient day-to-day functioning of programs, staff coordination, and organizational activities.

Contract Terms: $20/hour, 10 hours a week

Primary Duties:

In your role, you will assume responsibility and accountability to:

· Provide general administrative support including scheduling, email coordination, and document preparation;

· Maintain organized digital and physical filing systems;

· Assist with data entry, tracking, and reporting;

· Support internal communication including meeting agendas and notes;

· Coordinate logistics for meetings, workshops, and events;

· Maintain records, forms, and documentation;

· Support onboarding and administrative needs;

· Scan receipts;

· Email and phone communication with donors, vendors, families, and customers;

· Monitor office supplies and operational needs;

· Ensure accuracy and timeliness of administrative processes;

· Additional duties as assigned.

Additional Duties:

May assist with special projects, community events, or seasonal initiatives. Hours may vary based on operational needs.

Expectations:

You will be expected to provide reliable, organized, and detail-oriented support.

· Understanding and utilizing organizational systems;

· Strong time management and accountability;

· Maintaining confidentiality;

· Clear communication with staff and stakeholders;

· Supporting a collaborative work environment.

Work Environment:

· Hybrid or in-office environment;

· Flexible schedule within contract hours;

· Occasional evening or weekend support as needed.

Qualifications:

· 1–3 years of administrative experience preferred;

· Strong organizational and multitasking skills;

· Proficiency in Microsoft Office or similar tools;

· Strong communication skills;

· Attention to detail;

· Ability to work independently;

· Positive and team-oriented mindset.

Required:

· Ability to work independently as a contractor;

· Reliable technology and internet;

· Commitment to confidentiality.

Directly reports to:

Executive Director

Interested candidates should send resume, cover letter and references to lanisha@freewheelinbikes.org

Pay: $20.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Indianapolis, IN 46205