Administrative Support Specialist

Job brief

Allied Gases & Welding Supplies is seeking an organized and self-motivated individual to serve as an office administrator and provide general support to our customers and staff. Among your other duties, you will greet guests when they arrive, answer phone calls, respond to emails, and organize files. You will be an essential part of our team, providing support to various departments, so a positive attitude and attention to detail are a must.

Responsibilities

· Answer and direct phone calls

· Organize and schedule appointments

· Write and distribute emails, correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Order office supplies and research office supplies as needed

· Maintain contact lists

· Provide general support to visitors

· Act as the point of contact for internal and external clients

· Assist other departments (A/P, A/R Purchasing, Sales) within the organization

Requirements

· Proven experience as an administrative assistant

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· High School degree; additional qualifications as an Administrative assistant or Secretary will be a plus.

Schedule:

• Monday to Friday
• No weekends
• Day shift

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Experience:

• administrative: 1 year (Preferred)
• administrative assistant: 1 year (Preferred)
• bookkeeping: 1 year (Preferred)
• customer service: 1 year (Preferred)
• data entry: 1 year (Preferred)

Work Location: In person