Administrative Support Specialist

Administrative Support Specialist
ACE Controls – Humble, TX

Founded in January 2005, ACE Controls brings over two decades of combined expertise in control panel design, fabrication, and integration.

We specialize in serving the Water & Wastewater, Food & Beverage sectors, and partnering with
manufacturers of process equipment; pumps, compressors, blowers, conveyors, mixers, and
clarifiers. Our deep industry knowledge and commitment to quality make us a trusted resource for
precision-engineered control systems. We are known for our collaborative environment, technical expertise, and commitment to delivering accurate, reliable project outcomes.

We are looking for an Administrative Support Specialist focused on document control, data accuracy, and administrative coordination. This is not a project management role. This position supports internal teams by keeping documentation organized, complete, and up to date.

Key Responsibilities

• Organize and maintain project files, submittals, and technical manuals throughout their full lifecycle, including revisions and distribution
• Maintain a Submittal Log/Register (tracking received and issued dates, reviewer, status, comments, and due dates)
• Perform document control and compliance checks prior to submission to ensure completeness and reduce rejections (correct project information, coordinated packages, required contents
• Create submittals and O&M manuals based on provided BOMs; ensure deliverables are project-specific and professionally compiled
• Enter new projects into internal systems and verify all required customer documentation is complete, accurate, and ready for submission
• Manage administrative duties including answering phones, screening calls, managing emails, reception support, and general office coordination

Qualifications

• 2+ years of administrative, document control, or data coordination experience
• Experience in engineering, manufacturing, or technical environments preferred
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Experience with ERP or similar systems

What We Are Looking For

• Detail-oriented and highly organized
• Process-driven with strong accuracy
• Comfortable handling repetitive administrative tasks
• Strong follow-through and internal communication skills

Compensation and Benefits

• Competitive salary
• Healthcare coverage with 90 percent of medical, vision, and dental premiums covered
• Paid time off and company-paid holidays
• Health Savings Account (HSA) with company contributions
• 401(k) retirement plan with company match up to 4% and immediate vesting

This is a full-time, direct-hire position.
C2C and 1099 arrangements are not considered.
ACE Controls does not work with external recruiting agencies

ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.
Alternate titles: Document Specialist, Administrative Coordinator, Administrative Support

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