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Administrative Support Specialist [Administration & Human Resources]
Saint Peter, United States
This position provides administrative support to the Administration Department, Human Resources Department, and the County Board of Commissioners. Responsibilities include arranging meetings, preparing documents, maintaining files, and customer service.
DUTY
FREQUENCY
BAND/GRADE
Provides administrative support to the County Board of Commissioners, Administration, and Human Resources.
Daily
30%
30%
B2
Responds to and resolves administrative inquiries and questions from the public, staff, and Elected Officials. Determines urgency of inquiries and where contacts should be directed. Answers the phone and transfers or directs callers to the appropriate individual or department.
Daily
10%
10%
B2
Develops, proofreads, and distributes agendas and other materials, coordinates meetings, prepares minutes, and ensures the proper handling and retention of all Board-related documents. Records public meetings.
Weekly
15%
15%
B2
Prepares a synopsis of the Board minutes for official publication in area newspapers and other media outlets.
Biweekly
5%
5%
B2
Coordinates special meetings. Arranges for appropriate meeting locations, meals, and catering.
Monthly
5%
5%
B2
Gathers, proofreads, and compiles information, reports, and other materials for various meetings. Distributes information to applicable recipients.
Weekly
10%
10%
B2
Manages and maintains the organization of official County Board action items and other files.
Monthly
10%
10%
A1
Coordinates registration and lodging arrangements for conferences and trainings for the County Administrator and Commissioners.
Monthly
5%
5%
B2
Prepares invoices for County services. Processes department invoices; tracks expenses.
Weekly
5%
5%
B2
Processes and distributes mail. Maintains office supply inventory.
Daily
5%
5%
A1
Performs other duties as assigned or apparent.
As Required
N/A
Minimum Qualifications
- High School Diploma or GED; and
-
One (1) year of administrative support experience
OR - An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
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