Administrative/Accounting Assistant

Summary:

Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President & CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.

This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.

Essential Duties and Responsibilities:

· Answers and routes incoming mainline phone calls.

· Greets visitors.

· Serves as administrative assistant to the President & CEO, including scheduling, correspondence, and general support.

· Prepares and submits state surplus lines filings.

· Serves as backup for preparing and processing company deposits.

· Completes NAIC uploads as required.

· Prepares and submits Florida & New York state filings.

· Assists with additional state compliance filings.

· Processes salvage recoveries and related documentation.

· Prepares the Daily Cash Report.

· Sets up new agencies within internal systems and ensures required documentation is obtained.

· Assists with surety compliance documentation and filings.

Non-essential Duties and Responsibilities:

· Performs other duties as assigned.

Knowledge, Skills and Abilities:

· Ability to perform each of the essential duties satisfactorily.

· Professional verbal and written communication skills.

· Strong organizational and time management skills.

· Accurate data entry skills and strong attention to detail.

· Ability to manage multiple priorities and meet deadlines.

· High level of discretion and ability to maintain confidentiality.

· Proficiency in Microsoft Office and ability to learn internal systems.

· Ability to work independently and as part of a team.

Education and/or Experience:

· High school diploma or equivalent required.

· Prior administrative, accounting, insurance, or executive support experience preferred, but not required.

Physical Demands and Work Environment:

· Normal office environment.

· The employee is regularly required to sit for extended periods of time.

· While performing the duties of this position, the employee is regularly required to talk, see, and hear.

· While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person