Administrative/Bookkeeping Assistant

Administrative/Bookkeeping Assistant

Location: 104 38th Ave., Greeley, CO 80634 (In-person only; not a remote position)

Job Type: Part-Time (20–30 hours per week; may vary seasonally)

Compensation: $18–$22/hour (based on experience)

Growth Opportunity: Potential to transition to full-time based on company needs

Benefits: 401(k) available upon hire(eligibility requirements apply)

Position Overview We are seeking a detail-oriented and professional Administrative/Bookkeeping Assistant to support our accounting team. This role combines customer service, clerical work, and bookkeeping responsibilities, including invoicing, filing sales tax reports, billing and client communication. The ideal candidate is proactive, organized, and committed to delivering excellent customer service.

Key Responsibilities

Provide outstanding customer service in all client interactions.

Answer and manage phone calls, voicemails, and text messages using office phones and cell phones.

Schedule and coordinate in-person and virtual appointments.

Process client payments (in-person and virtual).

Prepare and send invoices through multiple platforms.

Perform clerical duties, including printing, copying, and scanning.

Assist with bookkeeping tasks and invoicing on behalf of clients.

Maintain strong relationships with external partners, including customers, vendors, and banks .

Gather, verify, reconcile, and report client financial information.

Support accounting staff with additional administrative or bookkeeping tasks as assigned.

Required Skills & Qualifications

*Must have recent(in the last year) QuickBooks experience through an employer*

Proven customer service skills with a professional, client-focused demeanor

Strong written and verbal communication skills with excellent spelling, grammar, and attention to detail.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).

Familiarity with e-signature applications and Square payment systems (preferred).

Strong organizational skills with the ability to manage multiple priorities.

Self-motivated, dependable, and able to work independently.

Commitment to inclusivity and supporting diverse populations.

Preferred Experience

1+ year of experience with QuickBooks Online and/or QuickBooks Desktop.

Ability to set up new companies in QuickBooks.

Experience with sales tax account setup and filings.

Knowledge of billing and invoicing procedures.

This is an excellent opportunity for an individual who enjoys both administrative work and bookkeeping, and who thrives in a professional, client-focused environment

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Experience:

• Customer service: 1 year (Required)
• QuickBooks: 1 year (Required)
• Microsoft Excel: 1 year (Required)

Language:

• Bilingual (Preferred)

Work Location: In person