Administrative/HR Assistant

Overview

Wickett Behavioral Solutions has remained committed to delivering high-quality Applied Behavioral Analysis (ABA) services since its inception in 2017. We are dedicated to supporting our clients, empowering our team members, and strengthening our community through professionalism, integrity, and compassion. The ideal candidate is organized, proactive, and thrives in a dynamic environment while maintaining a high level of professionalism and confidentiality. If you are a detail-oriented, adaptable professional who enjoys supporting others, staying organized, and contributing to a positive workplace culture, we would love to have you on Team WBS!

Duties

• Maintain confidentiality and uphold professional standards at all times.
• Develop, update, and manage monthly staff schedules.
• Coordinate staff coverage and client schedules to support consistent care.
• Ensure accuracy in billing codes and documentation for scheduled services.
• Communicate promptly with staff and clients regarding schedule changes and updates.
• Schedule and organize meetings and trainings.
• Manage office supplies and general inventory.
• Prepare and distribute data sheets and materials for staff and clients.
• Enter and update insurance authorizations, billing codes, and related records.
• Support recruitment, pre-employment, and onboarding processes.
• Process and verify accurate bi-weekly payroll.
• Maintain organized digital and physical records in compliance with company and HIPAA standards.

Qualifications

• Required: High school diploma or equivalent
• Preferred: Bachelor’s degree in Business Administration, Human Resources, or a related field
• Minimum of one year of experience in Administrative or HR support (experience in ABA or healthcare settings a plus)
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, SharePoint, Teams) and general computer literacy
• Excellent written and verbal communication skills
• Strong organizational and data entry skills
• Resourceful and proactive problem-solving skills

Requirements

• Proof of citizenship
• Successful completion of an FBI/DOJ background check
• Reliable access to email and text communication

Benefit Conditions

• Healthcare insurance (full-time only; waiting period may apply)
• Paid time off (sick time and vacation accrual) available after 90 days of continuous employment

Work Location

• In-office (Torrance)

Job Types: Full-time, Part-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Ability to Commute:

• Torrance, CA 90505 (Required)

Work Location: In person