Administrative/Personal & Marketing Assistant

About Us

Huggins Wood Floor Specialist is a premier custom wood flooring firm known for serving discerning clients and collaborating with leading architects and interior designers. We proudly partner with the American Institute of Architects (AIA), the American Society of Interior Designers (ASID), and top design firms nationwide. Our reputation is built on exceptional craftsmanship, technical expertise, innovation, and delivering a highly elevated client experience.

As our company continues to grow, we are integrating modern technology, AI tools, automation systems, and digital workflows into our operations, marketing, and client experience.

Position Overview

We are seeking a proactive, highly organized Administrative / Personal Assistant to provide direct support to our CEO. This is a fast-paced, dynamic role where projects and opportunities move quickly. The ideal candidate is resourceful, adaptable, technologically capable, and thrives in an environment that requires initiative, discretion, and strong follow-through.

This role is ideal for someone who enjoys learning new software platforms, is comfortable working with AI-powered tools and modern technology, and can help streamline workflows and operations within a growing luxury brand.

Key Responsibilities

• Provide direct one-on-one administrative support to the CEO
• Manage incoming and outgoing calls; monitor and respond to emails
• Schedule and coordinate meetings with clients, partners, and team members
• Assist with day-to-day personal tasks and occasional local errands
• Prepare and distribute marketing materials
• Support the planning and coordination of CEU (Continuing Education Unit) presentations
• Assist with website updates, digital content, and light design-related tasks
• Organize and maintain digital files, records, and documentation
• Assist with AI-driven workflows, CRM organization, and digital systems
• Help improve operational efficiency using modern software and technology tools
• Collaborate with team members on office operations, marketing initiatives, and special projects

Qualifications

• Strong verbal communication and interpersonal skills
• Highly organized, self-motivated, and detail-oriented
• Comfortable interacting with professionals across various industries
• Strong computer and technology skills
• Comfortable learning and using AI tools, automation platforms, and modern software
• Familiarity with platforms such as ChatGPT, Canva, CRM systems, social media tools, or project management software is a plus
• Basic math proficiency
• Ability to work on-site at our Westfield, NJ office

Additional Information

• On-site position (not remote)
• Flexible schedule: 20–35 hours per week, with potential for full-time
• Compensation: $18–$19 per hour, based on experience
• Eligible for performance-based pay increases every six months
• Opportunity for long-term growth within a rapidly evolving company
• Immediate start available

Job Type: Part-time
Work Location: In person

Job Type: Part-time

Pay: $18.00 - $19.00 per hour

Work Location: In person