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Administrative/Property Assistant
3rd Party Commercial Real Estate Company is seeking a qualified and professional individual to work in a Class A office building in downtown New Orleans. This individual will assist Property Manager, Chief Engineer and all other support staff.
Below is a summary which defines but is not limited to the duties, responsibility, and requirements of this role.
Essential Duties and Responsibilities:
- Will work in close liaison with Property Manager
- Interface with property tenants in a professional manner at all times
- Assist maintenance staff to coordinate and maintain work order requests and reporting
- Interact with vendors, suppliers, contractors, and contract holders
- Assist in all aspects of property accounting including processing of accounts payables, budget preparation, annual expense reconciliation, maintenance of certificates of insurance
- Answer/direct calls, messages, etc.
- Support leasing team as may be needed from time to time
- Assist in preparation of documentation and marketing materials as needed
- Maintain property website
- Ability to work within specific time frames and deadlines for ongoing projects
- Other duties as assigned
Educational Background:
High school diploma or equivalent required; college diploma preferred.
Preferred Skills and Experience:
- Self-starter and ability to work independently
- Acute attention to detail and accuracy
- Strong organization skills
- Effective communication skills demonstrated in both writing and conversation
- Proficiency in the Microsoft Office Suite of applications, and an ability to learn other software programs quickly
- Working knowledge of Yardi a plus
- Working knowledge of Electronic Tenant Solutions or Building Engines a plus
- Positive outlook in general; maturity to deal with challenges in an upbeat manner without complaint
- Ability to organize and manage multiple tasks while working in a dynamic environment
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
Salary: Commensurate with experience
Schedule: On-site at property, Monday to Friday, 8:00 am – 5:00 pm
Education: Minimum of Associate (Preferred)
Experience: Administrative Experience in Commercial Property Management: 3 years (Required)
Work Location: Downtown New Orleans
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