Administrator

About The Neighbors Specialty Coffee

The Neighbors Specialty Coffee is a specialty café in Doha, Qatar, dedicated to serving high-quality coffee and creating a welcoming environment for our community. We focus on product quality, customer service, and efficient operations. To support our daily business activities, we are seeking a reliable and organized Administrator to join our team.

Job Summary

The Administrator will be responsible for managing administrative tasks, maintaining operational records, supporting inventory documentation, and assisting management with coordination and reporting. The ideal candidate will have previous administrative experience, strong organizational skills, and the ability to work effectively in a fast-paced café environment.

Key Responsibilities

Administrative Support

• Maintain accurate records of daily sales, invoices, and operational documents.
• Organize and update electronic and paper filing systems.
• Prepare administrative reports and summaries for management as required.
• Coordinate internal communications between management and staff.

Operational Coordination

• Support staff scheduling and attendance tracking.
• Assist in maintaining inventory records and supplier documentation.
• Prepare purchase orders and track deliveries.
• Ensure required business and compliance documents are properly maintained.

Financial & Documentation Support

• Assist with invoice verification and expense tracking.
• Maintain basic bookkeeping records and coordinate with external accountants when required.
• Support payroll documentation and employee record maintenance.

Customer & Front Desk Support

• Answer phone calls and respond to email inquiries professionally.
• Assist with reservations, catering requests, and customer inquiries.
• Escalate customer concerns to management when necessary.

Requirements

• Minimum 1–3 years of experience in an administrative role.
• Experience in hospitality, café, or restaurant environments is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Basic knowledge of accounting and record-keeping procedures.
• Strong organizational and multitasking abilities.
• Good communication skills in English; Arabic is an advantage.
• Ability to handle confidential information with professionalism.
• Legal authorization to work in Qatar.

Preferred Qualifications

• Diploma or bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• Familiarity with POS systems and inventory management software.
• Experience supporting HR documentation and payroll processes.

Work Environment

• On-site position based in Doha, Qatar.
• Fast-paced specialty coffee environment.
• Collaborative and team-oriented workplace.

Pay: QAR5,500.00 - QAR8,000.00 per month

Work Location: In person