Admissions and administration officer

Registrar/ Admissions & Administration Officer

Reports to: Principal , Operations Manager

Job Purpose:

The Registrar, Admissions & Administration Officer plays a key role in the smooth functioning of the school by overseeing the admissions process, maintaining accurate student records, and supporting day-to-day administrative operations. The role ensures excellent communication with parents, compliance with regulations, and efficient school administration.

Admissions

• Act as the first point of contact for prospective families, providing accurate information about the school’s programs, policies, and admissions requirements.

• Manage the admissions cycle including inquiries, applications, assessments, interviews, and enrollment offers.

• Organize school tours, open houses, and information sessions for prospective parents.

• Issue admission offers, track acceptances, and coordinate with finance for fee collection.

• Support onboarding of new students and families to ensure a smooth transition.

Registrar Functions

• Maintain accurate student data in the National Student Information System (NSIS).

• Prepare, update, and issue official records (enrollment certificates, transcripts, transfer letters).

• Oversee registration, re-registration, withdrawals, and transfers.

• Provide enrollment and demographic reports to leadership regularly.

• Ensure compliance with Ministry of Education and accreditation standards.

Administration

• Assist the Principal and school management with general administrative tasks.

• Draft, proofread, and manage school correspondence, circulars, and notices.

• Maintain filing systems (electronic and paper) for student and staff records.

• Support scheduling of meetings, interviews, and school events.

• Coordinate with teachers and departments to ensure smooth communication between parents and school.

• Help manage front office operations when needed, ensuring a welcoming environment for visitors.

• Support HR and Finance in tasks related to staff/student documentation.

• Handle confidential information with professionalism.

⸻

Qualifications & Skills:

• Bachelor’s degree in administration, business, education, or related field.

• Previous experience in admissions, registrar, or school administration preferred.

• Excellent communication, interpersonal, and customer service skills.

• Strong organizational and time-management abilities.

• Proficiency in MS Office and student information systems.

• Ability to work independently and multitask in a fast-paced environment.

• High level of integrity, professionalism, and confidentiality.

⸻

Personal Attributes:

• Approachable, professional, and supportive personality.

• Detail-oriented with strong record-keeping skills.

• Problem-solver with a proactive mindset.

• Culturally sensitive and adaptable to a diverse school community.

Job Type: Full-time

Pay: Up to QAR4,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• school: 1 year (Preferred)

Language:

• English (Required)